Maintained by Finance & Administration. Last Updated February 16, 2010.
The cashier window is located in the Comptroller’s Office, which is located on the first floor of Eudora Welty Hall. The cashier window is open from 8:00 a.m. to 5:00 p.m., Monday through Friday. The cashier is able to receive payments for student accounts. The cashier can also provide change. For more information, contact the Comptroller’s Office at 329-7210.
AUTOMATED TELLER MACHINE
There is one Automated Teller Machine (ATM) on campus and it is located on the first floor of the Hogarth Student Center next to the Bookstore.
The W Bookstore, the Bookend, is located on the first floor of the Hogarth Student Center and is operated by Barnes & Noble College. The Bookend offers textbooks and other convenience items for the campus community. The Bookend is open Monday through Friday and at other times as posted. All University purchases made at the Bookstore must be done on either a purchase order or a state procurement card. For further details on purchasing procedures, contact the Office of Resources Management at 329-7126.
The Board of Trustees submits all state supported institutions of higher learning budget requests to the Legislative Budget Office. Following due process by the Joint Legislative Budget Committee and passage of appropriation bills by the State Legislature, the Board of Trustees advises the University of its share of the state appropriation. Division/Department budgets are formulated each April at the request of the President. At that time, budget managers submit budget requests for division/department needs for the fiscal year beginning the following July 1. These requests are used to submit the University’s proposed annual budget to the Board of Trustees for approval. After adoption, budget managers are informed of their approved allocation for the fiscal year beginning July 1.
Annual budgets are allotted by object classifications and specific object class budgets cannot be exceeded without prior approval. Budget adjustment requests to transfer approved budgets between object classifications should be submitted through channels to the Comptroller on budget adjustment request forms no later than March 15 of each year.For further details, contact the Comptroller’s Office at 329-7210.
Child & Parent Development Center
The Child and Parent Development Center (CPDC) is a child care and education center for children ages 1-4 years old, under the auspices of the School of Education.The center is located on campus in the Education and Human Sciences Building and operates as a service to MUW and the Columbus community, providing quality care and educational experiences for young children. The CPDC operates on the university calendar and is open from 7:30 a.m. to 5:30 p.m. each day. For further details, contact the CPDC Director, Mrs. Penny Mansell at 662-329-7196.
TOWN AND TOWER
Town and Tower is a local organization which fosters strong relations between the Columbus community and the University. Membership in this organization is open to everyone in the local community.
The American Red Cross ‘Bloodmobile’ visits campus in an effort to support the needs of the community.
UNITED WAY CAMPAIGN
The University participates in the United Way’s annual campaign for the local community.
The Development Office secures endowments and other gifts to the University through the MUW Foundation which help provide professorships, chairs, scholarship funds, and general program support funds.
The Office of Human Resources periodically sends out information about discounts available to MUW faculty and staff from businesses in the local community, which are available upon presentation of an MUW employee identification card.
The Faculty Senate represents the MUW faculty and their recommendations and concerns to the University administration. For more information about the senate and its membership, refer to the Faculty Senate bylaws.
The Staff Council is a communication vehicle in which staff members can express concerns and ideas to the University administration. For more information about the council and its membership, refer to University PS# 3535.
Sodexo Campus Services, the dining service provider at MUW, offers services in the following areas available to faculty and staff. For your convenience a Faculty – Staff meal plan, which offers a discount on meal purchases in the NANCY HOGARTH DINING CENTER is available through Sodexo.
NANCY HOGARTH DINING CENTER
Food Court-style service provided seven days a week while school is in session.
A Subway restaurant and coffee bar. Located in Hogarth Student Center.
SIMPLY TO GO
Offers quick convenience meals, snacks, and beverages. Located in the lobby of Parkinson Hall.
A full service coffee shop. Located in Fant Memorial Library
The Dining Center provides a full range of catering services for the University community. All University purchases must be made with a purchase order for catering services.
For further information about any of our services or the Faculty – Staff meal plan please call the Dining Services office at 329-7411.
The Campus Health Center, which is administered by the College of Nursing and Health Sciences, focuses mainly on ambulatory care. The Center is located Eckford Hall and its services are available to all MUW faculty, staff, and students. A nurse practitioner sees students, faculty, and staff. Routine visits are free of charge, however there is a nominal charge for medications, supplies, and complete physical exams. For days and hours of operation and further information, contact the Center at 329-7289.
INFORMATION TECHNOLOGY SERVICES
Information Technology Services (ITS) provides general computing support to University faculty and staff. The specific areas supported by ITS include software implementation, database administration, security administration, and data processing. For further details contact the help desk at 329-7282 or send an e-mail to: help@MUW.Edu
With the appropriate approval, keys to buildings, offices, classrooms, etc. may be obtained from the Physical Plant. To submit a key request refer to the Physical Plant webpage or contact the office at 329-7396.
Upon presentation of an MUW employee id card, all MUW faculty and staff are able to utilize the services of the campus library.
MAIL SERVICE/POST OFFICE
Mail Services oversees the operation and distribution of the University’s mailing services. It is located in the Hogarth Student Center. Unless otherwise stated, Mail Services is open from 8:30 a.m. until 4:30 p.m.
Mail Services provides professional customer service when you purchase postage stamps, pick up department mail, mail first class items and/or mail items using Priority Mail. We have convenient drop slots for use before/after hours for stamped, metered and campus mail. You may purchase envelopes and/or rent a mailbox for personal use (faculty/staff only). Please contact Mail Services at ext. 7408 for rental rates. We are enrolled in the Easy Permit Postage Program for bulk/non-profit mailing (see details below). We maintain a supply of interdepartmental envelopes available upon request. Mail Services also provides free window envelopes upon request and maintains a limited supply of free boxes for your mailing needs. We apologize we are not set up to accept debit/credit cards. We only accept cash. Mail Services discourages sending cash through the mail.
There is a Notary Public in the Foundation Office.
The University has a variety of facilities, which are available for rent for educational, cultural, charitable, or other purposes determined to be in the best interest of the University. The Office of Resources Management is in charge of managing and renting out these facilities. For further details, refer to University Policy Statement #4101 or contact the Office of Resources Management at 329-7126.
The University employs a moving crew that assists with the set-up for campus events, moves furniture and heavy equipment, and delivers packages from receiving. For further details, contact the Office of Resources Management at 329-7126.
The University owns sixteen three-bedroom flats, eight two-bedroom flats, and twenty-four two-bedroom townhouses, which are available for rent to faculty and staff of MUW. For further details, contact the Office of Resources Management at 329-7126.
Any individual who operates or parks a motor vehicle or motorcycle on the campus and streets of Mississippi University for Women must register the vehicle and display the appropriate hang tag on or before the first day of classes or within twenty-four hours (excluding weekends and holidays) after it is first brought on the university campus or streets. For further details, contact the MUW Police Department at 241-7777.
PLYMOUTH BLUFF CENTER
The Plymouth Bluff Center is an Army Corps of Engineers facility leased to Mississippi University for Women for operation and maintenance. The Center is situated on 148 acres of U.S. Government property along the old Tombigbee River channel and part of the Tennessee-Tombigbee Waterway. It is adjacent to 40 acres of University owned property. The properties are home to nearly 4 miles of self-guided nature trails. The Center is an environmental education facility which offers outdoor classes for area school systems and for the public. It also operates as a conference center for area businesses, industries, government agencies, academic institutions, public and private schools, churches and can also be rented for private events such as family reunions or weddings. Plymouth Bluff also offers overnight lodging with 24 guest rooms being available. University functions held at Plymouth Bluff need to be paid for through an interdepartmental purchase order. For further information call 241-6214.
The Office of University Relations is located in Stovall House and is the University’s in-house marketing and communication team. They are responsible for communicating the University’s interests to the local and campus communities via press releases, social media, and websites. University Relations performs the following services for the campus community: layout and design for brochures, posters, flyers, handouts, brand development, photography of campus events, layout and design for websites, and social media. In addition, the Office of Public Affairs produces Visions magazine.
The University publishes the following:
SPECTATOR – student newspaper
DILLETANTI – campus literary magazine
FACT BOOK – publication produced by the Office of Institutional Research containing pertinent statistics and facts about MUW
VISIONS – a three-times per year magazine produced by the Office of University Relations with campus news for faculty, staff, students, alumni, and friends of The W
Budget managers must authorize and approve requests (purchase requisition forms) to procure goods and services to be paid from University funds. Individual employees may request the purchase of specific goods and services through their immediate supervisors to the departmental budget manager. For further details, refer to the University Purchasing Policies/Procedures manual.
PURCHASE OF EQUIPMENT
The University is required (by state law) to add all equipment items to the University inventory. Upon purchase of an equipment item, immediately contact the Property Officer about adding it to inventory. Equipment is defined as any items which cost $500 or more and having a normal life of at least one year or more. Please note that certain items with a purchase price under $500 are also considered equipment (refer to the list of special inventory items in the University Inventory Procedures Manual,. For further details, contact the Office of Resources Management at 329-7126.
The Accounts Payable Clerk issues checks for payment to vendors every Thursday. The appropriate documentation must be submitted to the Comptroller’s Office by noon on Tuesday of the week a check is needed. Plan ahead and allow sufficient time for the check to be written to meet imposed deadlines.
Receiving is now handled by Mail Services, located in the Hogarth Student Center. All freight items (UPS, Fed-Ex, etc.) are delivered to this location. All packages are checked in then distributed to campus by the moving crew. Departmental packages are delivered to offices. Student packages are taken to Community Living in Cochran Hall, 2nd floor for distribution (students are to pick up packages from Community Living).
The Physical Plant is responsible for coordinating and maintaining all recycling activities. MUW is currently collecting white copy paper and newspaper for recycling. For further information, contact the Physical Plant at 329-7396.
SALES AND SOLICITATION
Solicitation by vendors is prohibited unless it is sponsored by a university division, department or student organization. For specific details, refer to University PS #7601.
The University prohibits smoking in all campus facilities. For further details, refer to University PS# 3102.
TELEPHONE SERVICE and USE
Telephone service is with CSpire and all new and/or changes to existing telephone services must be requested through University Accounting. Telephones are not set up for international calling and international calling must be requested through University Accounting. For technical issues with telephones, please contact ITS.
Fax lines are with AT&T and are subject to long distance charges. You must obtain a pin # from University Accounting in order to send long distance faxes. Upon receipt of your pin, you will receive and sign a Long Distance Access User Agreement, which states the University rules as follows: Long distance calls placed using pin # should be for Official University business only. You will not make personal long distance calls from any University telephone. If pin # is lost or stolen, contact University Accounting immediately. Any abuse or misuse of the pin # for unauthorized calls can result in disciplinary action. Upon termination with the University, you are to notify University Accounting to cancel your pin#. Please contact University Accounting ahead of time for pin code assignment. Contact # is 329-7219. Code activation takes 48 to 72 hours.
TRAVEL AT UNIVERSITY EXPENSE – DOMESTIC TRAVEL
Travel funds are allocated to each department based upon budget requests and funds appropriated for the fiscal year. Travel at University expense must be approved in advance by the person to whom the faculty or staff member is directly responsible. Funds must be available in the department/division budget if the travel is to be approved. For further details, refer to the University Travel Policies and Procedures located on the Comptroller’s website, or contact the Comptroller’s Office at 329-7219.
TRAVEL AT UNIVERSITY EXPENSE – FOREIGN TRAVEL (IHL Policy 705.0103, Miss. Code Ann., _25-3-41, as amended)
Foreign travel that involves the expenditure of state, federal, or institutional funds must have the prior approval of the President. Forms for applying for the needed approvals are available on the travel section of the Comptroller’s website.
Safeguarding of University property is the concern of all MUW employees and students. Equipment, material and services purchased by public funds are to be used only for official University business. The use of public resources for personal gain will not be tolerated. This includes such acts as carrying equipment or material off campus for personal use or using equipment or resources on campus for personal rather than official business. The storage of personal property in University facilities is prohibited except where duly authorized. No property will be added, deleted, or transferred to the University
inventory until the appropriate forms have been completed and submitted to the Property Control Officer (in the Office of Resources Management).
For further details, contact the Office Resources Management, or refer to the University’s Inventory Procedures Manual.
The University maintains a fleet of vehicles which staff and faculty may use for official university business. To use one of these vehicles, a University employee must possess a valid Mississippi driver’s license or a valid driver’s license for a contiguous state. For instructions and forms for reservation of University vehicles, contact the Office of Resources Management at 329-7126.
A work order is a communication tool by which students, faculty and staff can inform the Physical Plant of problems with facilities on campus. A work order should be submitted for work needed in the following areas: electrical, plumbing, air-conditioning, heating, carpentry, painting, grounds, and custodial. A work order can be initiated by going to the Physical Plant’s webpage. For further details, contact the Physical Plant office at 329-7396.
NOTE: Work orders should not be done for any work which requires the alteration of a building, such as putting up new walls, etc. As the State of MS ultimately owns all campus buildings, and MUW maintains them, all building alterations must be approved by the Superintendent of Buildings and Grounds.
The following materials are recommended for your reference.
IHL POLICIES AND BYLAWS – policies and bylaws of the Board of Trustees of Institutions of Higher Learning of the State of Mississippi (To view this publication, refer to http://www.mississippi.edu/board/downloads/policiesandbylaws.pdf)
UNIVERSITY POLICIES – policies which govern the Mississippi University for Women (To view this publication, refer to https://muw.edu/policy)
ADMINISTRATIVE DUTIES HANDBOOK – handbook which outlines the duties of the president and other administrators on campus (To view this publication, refer to https://muw.edu/adminduties)
INVENTORY PROCEDURES MANUAL – manual which describes the procedures to be used in accounting for and controlling fixed assets/equipment (To view this publication, refer to https://muw.edu/resources/property)
PURCHASING POLICIES/PROCEDURES – manual which outlines the procedures for making University purchases, following purchasing laws and State contract requirements, and ensuring payment is made to the vendor (To view this publication, refer to https://muw.edu/resources/purchasing)
TRAVEL POLICIES AND PROCEDURES – manual which describes the necessary requirements for making arrangements for university travel and reimbursement of travel expenses (To view this publication, refer to www.muw.edu/accounting/facstaff/travel)
PARKING AND TRAFFIC POLICIES – handbook which outlines the University’s regulations for operating a motor vehicle on campus (To view this publication, refer to www.muw.edu/police/traffic)