• 1

Donating Materials

The Beulah Culbertson Archives and Special Collections receives both transfers of university records and donations from private individuals and groups. Please contact Archives and Special Collections before shipping any material. Department staff will then work with you to determine the most appropriate disposition of the material.

Contacts for potential collection donations:

Telephone: (662) 241-7601

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Collection Policy for the Transfer of University Records

The Beulah Culbertson Archives and Special Collections serves as a repository for materials of long-term historical value relating to the history and culture of Mississippi University for Women. Records generated and/or received by The W’s academic and administrative offices and departments in the conducting of university business are deemed by Mississippi state statute to be public property, and should only be destroyed after consultation with the Special Collections Librarian/University Archivist.

The archives is currently working with the Mississippi Department of Archives and History to develop records retention schedules that will provide guidance to university offices for retention and disposal of inactive records.

Records Retention Policy (PS 7401, .pdf): the university's records management practices are governed by this policy.
Records Transfer Form (.pdf): please complete this form when transferring university records to the archives

For any questions or to request transfer of university records to the archives, please contact the Special Collections Librarian/University Archivist.

Donating Materials from Students, Alumni, Families, and the Public

The Beulah Culbertson Archives and Special Collections is grateful for the support of The W family and the community, and is happy to accept donations that pertain directly to its collecting foci -- the history and culture of The W, the history of Mississippi women, and Mississippi women's leadership. Acceptance of donations necessarily involves the committing of supplies and labor to assess, organize, and preserve the records; therefore, donors are encouraged to include a monetary donation to cover the costs of processing and preservation. Donations of significant value should be appraised by a professional, but Mississippi University for Women does not itself conduct monetary appraisals. All donations to Fant Memorial Library are subject to review by the Special Collections Librarian/University Archivist, who reserves the right to decline any donation, though the archivist may be able to refer the donor to a more appropriate repository.

Some examples of reasons for declining a gift include:

  • Inability of the archives to provide suitable space, staffing, or other resources needed to house, preserve, and/or provide access to the gift.
  • The gift does not fit within the scope of the archives’ collections policy.
  • The materials can be found in other archives or libraries (including photocopies of materials gifted to another repository).
  • The gift shows signs of significant infestation of vermin or mold.
  • The donor’s ownership of the materials is in question or disputed.
  • The restrictions placed on the gift are overly restrictive or burdensome.

Donations made to Fant Memorial Library become university property at the time of transfer. The university is not liable for damage or loss to the donation. The archives does not accept items for permanent loan.

Donors are welcome to schedule a time to view materials they have donated as frequently as they wish. They may also request a specific name for the collection they have donated as well as a copy of any finding aids or research materials produced by the archives about their donation.

Meh Lady Yearbook Donations

The archives is still in need of copies of the Meh Lady yearbook from the following years:

  • 1903
  • 1910
  • 1943
  • 2000

The archives and the library have numerous copies of other years and are regretfully unable to accept additional copies.

Transfer of ownership

Deed of Gift form (.pdf): To transfer ownership of the archival materials to the Beulah Culbertson Archives and Special Collections, donors must sign a deed of gift. The deed of gift includes a brief description of the material donated and can be customized to address the individual donor’s needs. The donation becomes official once it is reviewed, approved, and counter-signed by the Special Collections Librarian/University Archivist.

Need to research our records?

Beulah Culbertson Archives and Special Collections

Beulah Culbertson Archives and Special Collections

207 Fant Memorial Library
Phone: (662) 241-7601
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Facebook

 

Safe Zone