FINANCE & ADMINISTRATION

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Contracts Information

Contract Review Process

ALL CONTRACTS FOR SERVICES, including those paid with Foundation funds, must go through this process. A contract listing can be found under Number 11 on the following link
ContractSignatureAuthority23.pdf.

IMPORTANT: If a contract for service is NOT provided, use the University Standard Services Contract.

Contracting Process

  1. Upload Vendor Contract or the University Standard Services Contract. The contract must be signed by vendor first.
  2. MUW Contract Addendum – signed by vendor before uploading to Contract Safe as attachment. Not required if University Standard Services Contract is utilized.
  3. The Counterparty name in Contract must match the Vendor name in Banner.
  4. Contract Details – Enter contract details in Contract Safe which includes: Counterparty (vendor), vendor contact info, contract owner, total value of contract, budget org#, description of services, effective date, termination date, and reminder if needed, and renewal/termination terms, check boxes when appropriate for minority owned business, ITS related, and PCard purchase
  5. Set up approvals for Resources Management, Dept Head/Director/Dean, Cabinet Member, CFO, Legal and President when required by the Contract Guidelines
  6. Once completely approved, return to Contract Safe and setup signature for CFO or President
  7. Please tag ALL signature pages
  8. Allow at least 5 – 10 days for turn-around.  ALL contracts must be reviewed by at least 4 people. Other contracts require 6 people to review for approvals.
  9. DO NOT sign any contracts. The President and VP for Operations/CFO are the only employees who are authorized to sign contracts.

When the contract has received necessary signatures, Contract Safe will email the person who entered it into Contract Safe. Resources Management will not release a Purchase Order until they have an approved contract.

Contract Review Forms

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