Contracts Information
Contract Review Process
ALL CONTRACTS FOR SERVICES, including those paid with Foundation funds, must go through this process. A contract listing can be found under Number 11 on the following link https://www.muw.edu/images/admin/admin/contracts/ContractSignatureAuthority19-.pdf.
IMPORTANT: If a contract for service is NOT provided, please request an invoice, proposal, quote, estimate, etc. and treat it as a contract. This ensures Purchasing will release your Purchase Order.
The two (2) forms that must accompany all contracts/document(s) are found at https://www.muw.edu/finance/contracts
- Contract Review Form – complete the top part and attach to the front of the contract. Include correct MUW Box #.
- MUW Contract Addendum (January 2019 Edition) – preferably signed beforehand, attach to the back of the contract.
- Please visibly mark ALL signature pages with sticky notes and allow at least 5 – 10 days for turn-around. ALL contracts must be reviewed and signed by at least 4 people. Other contracts require 6 signatures.
- DO NOT sign any contracts. The President and VP for Admin/CFO are the only employees who are authorized to sign.
- Please use campus mail or hand-deliver all contracts to the appropriate person.
When the contract has received necessary signatures, it will be mailed back to the originating department (use correct MUW Box #). Write the requisition number on a copy of the approved contract review form and send to Purchasing. Purchasing will not release a Purchase Order until they have received an approved contract review form.
Remember to keep a copy of the fully executed contract for your records.