FACULTY SENATE MISSISSIPPI UNIVERSITY FOR WOMEN
ARTICLE I: TITLE
This organization shall be entitled "The Faculty Senate of the Mississippi University for Women." Hereinafter the organization is designated "the Senate."
ARTICLE II: PURPOSE
The purpose of the Senate is to represent the MUW faculty by acting as follows:
- The Senate will advise and make recommendations to the President of the University regarding policies, practices, and procedures in areas involving the faculty and the academic program. Presidential decisions on Senate recommendations shall be communicated to the Senate.
- The Senate will act as a liaison among the teaching faculty, the academic administration, and the President of the University.The Senate will contribute to the overall effectiveness of Mississippi University for Women by effecting harmony and unity of purpose among the various Colleges and other academic units of the University by:
- enhancing faculty performance
- ensuring academic freedom
- protecting academic security
- guaranteeing involvement in institutional governance
ARTICLE III: MEMBERSHIP
SECTION 1. MEMBERSHIP ELIGIBILITY
A. Senators will be elected from and by full-time members of the faculty of each College/School, and the University library. (Hereinafter the term "College" refers to the Colleges, School, and the University library.) Full-time teaching is defined for senators as teaching at least 9 contract hours per semester or the academic or clinical equivalent. Administrative responsibility is not to be considered an academic or clinical equivalent for purposes of Senate membership eligibility.
SECTION 2. COLLEGE REPRESENTATION
Representation for each College is as follows: Each Department, except where the number of faculty does not allow, is guaranteed one senator. In the event a department does not have a qualified candidate, a faculty member from the same college will be elected to represent that department. The Chief Academic Officer (CAO) will determine the number of full-time teaching faculty prior to each election.
SECTION 3. ELECTION PROCEDURES
A. Full-time faculty in each College will hold an election by March 31 of each year to elect senators to fill any existing vacancy.
B. Elections will be administered by the Dean of each College.
C. Within 5 working days after the election the results will be reported to the newly elected Senate member, and the President of the Faculty Senate. The outgoing President of the Faculty Senate will notifiy the CAO of the new slate of officers, and the names of the next academic year's Senators.
SECTION 4. TERM OF SERVICE
A. A Senate term is 3 years.
B. A senator elected to fill out an unexpired term will serve only to the end of the unexpired term.
C. A senator may be re-elected for a consecutive term.
D. A senator who serves two consecutive terms shall become eligible for re-election only after an interval of one year.
E. The term of office begins with the last regular meeting of the academic year and continues for 3 years. During the final meeting of the year, business will proceed as follows: On business other than election of officers, retiring senators retain voting privilege and new senators do not vote. After incoming senators are installed, the membership for the upcoming year will elect officers for the year.
F. Withdrawal from the Senate will occur under the following conditions:
- Departure of the member from the MUW faculty.
- Resignation of the member from the Senate for cause, with the concurrence of the Senate.
- Appointment to an administrative position requiring reduction of teaching contract hours to fewer than 9, appointment as a temporary chair or director position, in which case a temporary proxy may be assigned, or appointment to an administrative position requiring faculty evaluation for promotion and/or tenure.
- Absence from the campus for more than one semester.
SECTION 5. Duties of the Senators
- Attendance and participation in all faculty senate meetings.
- In the event of an absence, a senator is obligated to attempt to locate a proxy.
- Serving as the voice of their department and/or College.
ARTICLE IV: OFFICERS
SECTION 1. ELECTION OF OFFICERS
A. Officers of the Senate are President, Vice-President, and Secretary.
B. Election of officers will be held annually at the last meeting of the academic year by secret majority vote of the membership for the upcoming year.
C. Each of the three officers will be elected from different Colleges.
SECTION 2. TERMS OF OFFICE
A. An officer's term is one year.
B. An officer may serve 3 consecutive terms.
C. The President and Vice-President must have served on the Senate for at least one year prior to election as officers.
D. Should the President become unable or ineligible to complete a term, the Vice-President will become President and a special election will be held to elect a new Vice-President.
E. Should the Vice-President become unable or ineligible to complete a term, a special election will be held to elect a new Vice-President.
SECTION 3. DUTIES OF OFFICERS
Because of the responsibilities of the office, the Dean of the College from which the President is elected will work with the Chief Academic Officer in adjusting the Senate President’s workload. The Senate President will have a one-course reduction in teaching load per semester.
- To preside over meetings of the Senate and of the Senate Executive Committee.
- To represent the Senate on Administrative and other University Councils.
- To prepare and distribute notices of Senate meetings and the agenda for meetings a week in advance to Senate members.
- To appoint, as needed, Sub-Committees for the work of the Senate from the Senate membership. A list of committees is found in the Appendix.
- To appoint consultants or advisors to sub-committees from the membership of faculty and administration outside the Senate.
- To report in writing the results of Senate studies and actions to the CAO.
- To serve as coordinator of reports made to the faculty by members of the Senate.
- To perform all other functions of the President of an organization.
- To be a member of the Senate Executive Committee.
- To preside over Senate meetings in the absence of the President.
- To substitute for the President at meetings of the Administrative or other University Councils or at other functions as requested by the President.
- To represent the Senate on Academic Council.
- To be a member of the Senate Executive Committee.
- To prepare and distribute a copy of the official minutes of each regular meeting to all members of the faculty.
- To correspond, report for, or represent the Senate as requested by the President.
SECTION 4. EXECUTIVE COMMITTEE
The officers of the Senate constitute the Faculty Executive Committee. The Faculty Executive Committee will meet at the request of the President to discuss agenda or other matters which arise between regularly scheduled Senate meetings. Normally, the Faculty Executive Committee will review and approve applications for Faculty Development Funds authorized by PS#1310 until the Faculty Development Committee has been appointed at the first meeting of the fall semester. In the event that a member of the Faculty Executive Committee is applying for any of these funds, the Senate must approve the application.
ARTICLE V: CONDUCT OF BUSINESS
SECTION 1. FREQUENCY OF MEETINGS
The Senate will meet at least once a month during the school year. The schedule of monthly meetings will be established at the beginning of each academic year. Special sessions may be called at the discretion of the President or at the request of the President of the University.
SECTION 2. QUORUM AND VOTING RIGHTS
A. For purposes of conducting business on which a vote is required, quorum is defined as 2/3 of the elected Senate membership, including at least one Senator from each College.
B. Only Senate members vote on business before the Senate.
C. A senator unable to attend a meeting must attempt to locate a proxy from the College. The proxy will have voting rights.
D. Any member of the faculty has a standing invitation to attend the Senate meetings but does not have the privilege of the floor or of voting.
E. The President or a member of the Senate may invite to a meeting persons whose presence is deemed necessary for the discussion of an agenda item. These persons have the privilege of the floor, but not of voting.
F. The Senate may exercise the right to conduct a closed session. The concurrence of 2/3 of the members present is required.
G. In the event that quorum cannot be established at a regular conducted buisness meeting, the President will send out an electronic ballot on all business requiring a vote. Senator will respond within three working days.
SECTION 3. REFERRAL OF BUSINESS
Matters may be referred to the Senate by the University President, a Senate member, a faculty member, or an administrative staff member. Referrals must be made in writing and submitted to the President before the agenda is prepared.
SECTION 4. AGENDA PROCEDURES
The Executive Committee determines the order in which items of business are to be presented to the Senate. The Executive committee will meet before a scheduled monthly Senate meeting to prepare an agenda that will be distributed at least one week before the schedules Senate meeting. Matters arising after this time may be included in the agenda at the discretion of the Executive Committee. If time does not permit discussion of an agenda item, the item will automatically be placed first on the agenda for the next regular meeting.
ARTICLE VI: FINANCIAL SUPPORT
At the University President’s annual spring budget hearings, the Senate President will submit a budget request for funds for secretarial assistance, office supplies, travel, and facilities for the Senate to perform its functions.
ARTICLE VII: AMENDMENTS TO THE CONSTITUTION
SECTION 1. PROPOSAL
A proposed amendment will be submitted in writing to the Senate at an official meeting held prior to the date on which the vote on the amendment shall be taken.
SECTION 2. RATIFICATION
A proposed amendment approved by a 2/3 vote of the total Faculty Senate will be submitted to the general faculty for ratification by a simple majority vote. Following such ratification it will be submitted to the chief academic officer and to the President of the University for approval.
Approved by Faculty Senate: April 13, 2018
Approved by General Faculty: May 15, 2018
Approved by Vice President of Academic Affairs, Dr. Richardson: June 15, 2018
Approved by President, Dr. Borsig: June 20, 2018
FACULTY DEVELOPMENT COMMITTEE
The purpose of this committee is to call for, review, and select funding proposals from faculty to attend and present papers at conferences. The funds provided by the University are described in the Policy Statement handbook under PS#1310 (Fund A - General Fund & Fund B - the Faculty Foundation Endownment). Grant sizes vary with a maximum of $350 to any one applicant in a fiscal year. Criteria considered by the committee are whether an applicant is presenting a paper or serving as an officer of the organization. Consideration is also given to the significance of the presentation, the importance of attending, and the potential value of the conference to the University.
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