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Grant Activity & Progress Report

Table 7: Timetable of Implementation Activities

Specific Tasks

Primary Participants

Methods Involved

Tangible Results

    From       To

Year 1: 2018-19

Appoint Project Director

President; VP Academic Affairs

Follow MUW policies and procedures for overload assignments

Key individual in place to immediately begin project activities

10/18

11/18

Recruit, identify and hire other program staff

Project Dir.; HR

Follow MUW hiring policies and procedures

All positions are in place to implement project activities

10/18

12/18

Establish Title III Committee

Project Dir.; VP Academic Affairs

Identify and appoint individuals from key areas of the University

A cohesive team representing all project stakeholders in place to provide guidance and input and to further ensure the progress of the project and its integration into the University

11/18

12/18

Develop Title III Policies and Procedures Manual

Project Dir.

Follow established procedures and applicable federal laws/rules

Ensures all project and other staff have a clear understanding of procedures and activities for successful mgmt..; provides consistent mgmt. guidance in the event of program staff changes

11/18

1/19

Identify External Evaluator

Project Dir.

Follow MUW policies and procedures for contractual services

External evaluator in place to conduct project evaluation

2/18

3/19

Revise IE Algebra

IE Math Developer; CTL Dir.

Review current Intermediate Algebra curriculum; redesign course

Improved success rates in redesigned course

1/19

6/19

Develop Peer Mentor program; recruit Peer Mentors

Project Dir.; SSC Retention Spec.

Develop policies & procedures for program; begin recruiting peer mentors

Peer mentors in place and prepared to assist at-risk students

1/19

7/19

Purchase software to support web-based academic tutoring program

Project Dir.; SSC Student Support Spec.

Purchase software to support web-based academic tutoring; purchase system/software, train appropriate staff/faculty

Web-based academic tutoring system ready to be integrated into current system (Banner)

10/18

1/19

Implement pilot version of web-based academic tutoring program

Project Dir.; SSC Student Support Spec.

Provide web-based tutoring services on select number of courses

Students have increased access to academic tutoring services via web-based access

1/19

7/19

Develop programming for faculty & staff advisors on counseling

Student Success Outreach Counselor

Review current training/materials available to advisors on counseling; identify training needs; plan prof. dev. activities

Advisor counseling program designs completed and training session dates are set for each semester

1/19

5/19

Evaluate current faculty advising program

Project Dir.; CTL Dir.; selected advisors

Review description in University Bulletin; identify strengths/weaknesses; review exemplary programs; conduct focus groups of students/advisors; determine outcomes of advising

Information from review of advising program and results from focus groups distributed to faculty advisors during Univ. convocation In addition to sharing,
will you make any changes based on the program evaluation?

1/19

8/19

Purchase web-based degree audit and tracking system software

Project Dir.; CIO; Registrar; Programmer/ Analyst

Purchase Degree Works software to support web-based degree auditing & curriculum planning; purchase system/software; begin integration of software into current system

Aids in academic advising & curriculum planning; tracking system identified and purchased; prepared to begin Banner integration

1/19

8/19

Attend Title III Project Dir.’s meeting

Project Dir.

Follow MUW travel policies

Increased knowledge related to project implementation

3/19

4/19

Conduct quarterly formative evaluation activities

Project Dir.; IE; Project Staff

Develop and administer appropriate assessment tools; collect and analyze data; prepare internal reports

Qualitative and quantitative data collected and available to inform the project activities, reporting; formative assessment to help guide project implementation

11/18

9/19

Conduct external evaluation activities

Project Dir.; IE; External Evaluator

Collect and analyze data; prepare APR; plan for next year

Summative evaluation ensures valid assessment of implementation strategies, captures the impact of the project relative to objectives, and provides quantifiable evidence

8/19

11/19

Year 2: 2019-20

Train Peer Mentors; implement Peer Mentor Program

Project Dir.; SSC Retention Spec.; Outreach Counselor

Teach mentors communication skills, tutoring skills, campus & community resources; provide support services to at-risk students

Peer Mentors trained and ready to work with at-risk students

10/19

9/20

Professional development for IE instructors

IE Math Developer; CTL Dir.

Encourage collaboration between disciplines in intermediate education offerings; contract constant for training; provide grants to faculty to support curriculum updates and improvements

Supports collaboration; encourages continual curriculum improvements

10/19

12/19

Pilot redesigned IE Algebra course

IE Math Developer

Offer one section of redesigned IE Algebra course each semester; evaluate results of pilot sections

Improved success rates in IE Algebra course

10/19

7/20

Evaluate and expand web-based academic tutoring program

Project Dir.; SSC Student Support Specialist

Evaluate usage of web-based tutoring program by course and student type; determine courses in need of increased tutoring availability

Ongoing needs of web-based tutoring pilot program determined; expansion of offerings implemented

10/19

5/20

Train advisors on student adjustment issues and referral strategies

Outreach Counselor; CTL Dir.

Provide training for advisors and other relevant staff on selected dates throughout the academic year; provide individual faculty consultations

Advisors have knowledge, skills, and materials to help student with adjustments issues and knowledge of referral services on campus and in the community

10/19

5/20

Counseling outreach and education programming

Outreach Counselor

Provide outreach to campus community and targeted student pops. On college adjustment and wellness

Campus community and students aware of services available through the Counseling Center; increased use of counseling services by at-risk student pop.

10/19

5/20

Revise faculty advising program

Project Dir., CTL Dir.; selected advisors

Maintain strengths; identify new strategies; establish outcomes & eval. paradigm

Univ. receives recommendations for revision of advising program; new faculty advising handbook created

10/19

1/20

Select and train faculty advising fellows

Project Dir.; CTL Dir.; selected advisors

Prepare advising materials for training; select and train faculty advising fellows for Year 3

Advisor guide materials created for ongoing training of faculty advisors; faculty advising fellows prepared for supporting implementation of revised faculty advising program

1/20

6/20

Continue integration of web-based degree audit & tracking system into Banner

Project Dir., CIO; Registrar; Programmer/ Analyst

Coordinate between Registrar, IT and Academic Affairs to integrate web-based degree audit system into Banner

System installed and integrated into Banner

10/19

5/20

Attend Title III Project Dir.’s meeting

Project Dir.

Follow MUW travel policies

Increased knowledge related to project implementation

3/20

4/20

Conduct quarterly formative evaluation activities

Project Dir.; IR; Project Staff

Develop and administer appropriate assessment tools; collect and analyze data; prepare internal reports

Qualitative and quantitative data collected and available to inform the project activities, reporting; formative assessment to help guide project implementation

11/19

9/20

Conduct external evaluation activities

Project Dir.; IR; External Evaluator

Collect and analyze data; prepare APR; plan for next year

Summative evaluation ensures valid assessment of implementation strategies, captures the impact of the project relative to objectives, and provides quantifiable evidence

8/20

11/20

Year 3: 2020-21

Expand Peer Mentor Program

Project Dir.; SSC Retention Spec.; Outreach Counselor

Add Peer Mentor positon; continue recruitment and training of Peer Mentors

Larger cohort of Peer Mentos trained and providing services to full cohort of at-risk students

10/20

6/21

Revise pilot sections of IE Algebra course

IE Math Developer

Offer one section of redesigned IE Algebra course each sem.; evaluate sections; prepare to expand offerings

Improved success rates in IE Algebra course; redesigned course ready to be offered as replacement to original IE Algebra course

10/20

12/20

Math faculty trained on new IE Algebra course

IE Math Developer; CTL Dir.

Dept.-wide training sessions and individual consultations provided to Math faculty on redesigned course

Math faculty familiarized with methods used in redesigned IE Algebra course; ready to implement course as replacement to original IE Algebra course

1/21

6/21

Prof. dev. for IE instructors

IE Math Developer; CTL Dir.

Review of updates for IE courses; continue grants in support of curriculum updates

Supports collaboration; encourages continual curriculum improvements

10/20

12/20

Evaluate & continue web-based academic tutoring program

Project Dir.; SSC Student Support Specialist

Evaluate usage of web-based tutoring program by course and student type; determine courses in need of increased tutoring availability

Ongoing needs of web-based tutoring program determine; any needed changes to offerings implemented

10/20

5/21

Integrate counseling outreach & education programming with faculty advisor training

Outreach Counselor; CTL Dir.; Faculty Advising Fellows

Collaborate with appropriate faculty to provide counseling outreach training to faculty in tandem with faculty advising training

Counseling education integrated into faculty advisor training; information included in faculty advisor handbook

6/20

5/21

Train faculty advisors on revised academic advising program

Project Dir.; CTL Dir.; Faculty Advising Fellows

College-based faculty training, combined with Univ.-wide sessions and individual consultations on developmental advising methods & procedures

Faculty advisors trained on developmental advising methods and procedures; Faculty Advising Fellows serving as college-based experts on developmental advising

10/20

6/21

Train faculty and staff on web-based degree audit and tracking system

Programmer/ Analyst; CTL Dir.; Registrar

Provide targeted training sessions to key staff and faculty advisors on use of web-based degree audit and tracking system

Key staff and advisors trained on use of web-based degree audit and tracking system

10/20

6/21

Purchase updates for web-based degree audit and tracking system to aid in academic advising of transfer students

Project Dir.; CIO; Registrar; Programmer/ Analyst

Identify ideal system/software to support web-based degree auditing and curriculum planning for transfer students; purchase system/software; begin integration of software into current system

Web-based transfer degree-audit and tracking software ready to be integrated into current system (Banner)

10/20

2/21

Attend Title III Project Dir.’s meeting

Project Dir.

Follow MUW travel policies

Increased knowledge related to project implementation

3/21

4/21

Conduct quarterly formative evaluation activities

Project Dir.; IR; Project Staff

Develop and administer appropriate assessment tools; collect and analyze data; prepare internal reports

Qualitative and quantitative data collected and available to inform the project activities, reporting; formative assessment to help guide project implementation

11/20

9/21

Conduct external evaluation activities

Project Dir.; IR; External Evaluator

Collect and analyze data; prepare APR; plan for next year

Summative evaluation ensures valid assessment of implementation strategies, captures the impact of the project relative to objectives, and provides quantifiable evidence

8/21

11/21

Year 4: 2021-22

Redesigned IE Algebra course implemented campus-wide

IE Math Developer; CTL Dir.; Math Faculty

Offer redesigned IE Algebra course for all sections

Improved success rates in IE Algebra course

10/21

7/22

Professional development for IE instructors

IE Math Developer; CTL Dir.

Review of updates for IE courses,

Supports collaboration; encourages continual curriculum improvements

10/21

12/21

Continue Peer Mentoring program

Project Dir., SSC Retention Specialist, Outreach Counselor

Review results from previous year of program. Make adjustments to program and continue services.

Increased retention and success rates for at-risk students.

10/21

06/22

Continue counseling outreach and education programming for at-risk students.

Outreach Counselor

Provide outreach to campus community and targeted student populations on college adjustment and wellness.

Campus community and students aware of services available through the Counseling Center. Increased use of counseling services by at-risk student population.

10/21

05/22

Evaluate and continue web-based academic tutoring program

Project Dir., SSC Student Support Specialist

Evaluate usage of web-based tutoring program by course and student type. Determine courses in need of increased tutoring availability.

Ongoing needs of web-based tutoring program determined. Any needed changes to offerings implemented. Increased use of academic tutoring by students.

10/21

05/22

Continue to provide counseling outreach and education programming with faculty advisor training

Outreach Counselor, CTL Dir., Faculty Advising Fellows

Collaborate with appropriate faculty to provide counseling outreach training to faculty in tandem with faculty advising training.

Counseling education integrated into faculty advisor training.

10/21

12/21

Provide continual training for faculty advisors on revised academic advising program

Project Dir., CTL Dir., Faculty Advising Fellows

College-based faculty training, combined with University-wide sessions and individual consultations on developmental advising methods and procedures.

Faculty advisors maintain training on developmental advising methods and procedures. Faculty Advising Fellows serving as college-based experts on developmental advising.

10/21

03/22

Integrate updates to web-based degree audit and tracking system into Banner.

Project Dir., CIO, Registrar, Programmer/Analyst

Coordinate between Registrar, Information Technology and Academic Affairs to integrate updates to web-based degree audit system into Banner.

System updates installed and integrated into Banner.

10/21

3/22

Train faculty and staff on updates to web-based degree audit and tracking system

Programmer/Analyst, CTL Dir., Registrar

Provide targeted training sessions to key staff and faculty advisors on updates to web-based degree audit and tracking system.

Key staff and advisors trained on use of updates to web-based degree audit and tracking system.

04/22

09/22

Attend Title III Project Dir.’s meeting

Project Dir.

Follow MUW travel policies

Increased knowledge related to project implementation

3/22

4/22

Conduct quarterly formative evaluation activities

Project Dir.; IR; Project Staff

Develop and administer appropriate assessment tools; collect and analyze data; prepare internal reports

Qualitative and quantitative data collected and available to inform the project activities, reporting; formative assessment to help guide project implementation

11/21

9/22

Conduct external evaluation activities

Project Dir.; IR; External Evaluator

Collect and analyze data; prepare APR; plan for next year

Summative evaluation ensures valid assessment of implementation strategies, captures the impact of the project relative to objectives, and provides quantifiable evidence

8/22

11/22

Year 5: 2022-23

Continue implementation of Redesigned IE Algebra course

IE Math Developer; CTL Dir., Math Faculty

Offer redesigned IE Algebra course for all sections.

Improved success rates in IE Algebra course.

10/22

9/23

Professional development for IE instructors (S1)

IE Math Developer; CTL Dir.

Review of updates for IE courses, continue grants in support of curriculum updates.

Supports collaboration; encourages continual curriculum improvements

10/22

05/23

Continue Peer Mentoring program

Project Dir., SSC Retention Specialist, Outreach Counselor

Review results from previous year of program. Make adjustments to program and continue services.

Increased retention and success rates for at-risk students.

07/22

9/23

Evaluate and continue web-based academic tutoring program

Project Dir., SSC Student Support Specialist

Evaluate usage of web-based tutoring program by course and student type. Determine courses in need of increased tutoring availability.

Increased use of academic tutoring by students.

10/22

9/23

Continue counseling outreach and education programming for at-risk students.

Outreach Counselor

Provide outreach to campus community and targeted student populations on college adjustment and wellness.

Campus community and students aware of services available through the Counseling Center. Increased use of counseling services by at-risk student population.

10/22

9/23

Continue to provide counseling outreach and education programming with faculty advisor training

Outreach Counselor, CTL Dir., Faculty Advising Fellows

Collaborate with appropriate faculty to provide counseling outreach training to faculty in tandem with faculty advising training.

Counseling education integrated into faculty advisor training.

10/22

9/23

Continue faculty advising program with training supports

Project Dir., CTL Dir., Faculty Advising Fellows

College-based faculty training, combined with University-wide sessions and individual consultations on developmental advising methods and procedures

Faculty advisors maintain training on developmental advising methods and procedures. Faculty Advising Fellows serving as college-based experts on developmental advising.

10/22

9/23

Attend Title III Project Dir.’s meeting

Project Dir.

Follow MUW travel policies

Increased knowledge related to project implementation

3/23

4/23

Conduct quarterly formative evaluation activities

Project Dir.; IR; Project Staff

Develop and administer appropriate assessment tools; collect and analyze data; prepare internal reports

Qualitative and quantitative data collected and available to inform the project activities, reporting; formative assessment to help guide project implementation

11/22

9/23

Conduct external evaluation activities

Project Dir.; IR; External Evaluator

Collect and analyze data; prepare APR; prepare final report

Summative evaluation ensures valid assessment of implementation strategies, captures the impact of the project relative to objectives, and provides quantifiable evidence

8/23

11/23