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Campus Renewal Plan: Summer 2020

Introduction

Mississippi University for Women’s Summer Campus Renewal Plan is designed with the goal of ensuring the safety of our campus community while continuing to fulfill the institution’s mission to the best of our ability. 

As the COVID-19 pandemic continues to evolve, The W’s plans and corresponding policies will also evolve.  Our planning will be aligned federal, state, and local authorities and guided by recommendations from health agencies including the Mississippi Department of Health and Centers for Disease Control and Prevention.

Subject to whatever federal, state, or local regulations may be in place at the time, The W will begin to move to the next phase of its state of operations on June 8, 2020.  This plan is intended to guide the institution as it hopes to return to a state closer to its normal operations on July 27, 2020. 

At the recommendation of the Campus Renewal Task Force, the plan to return employees to normal campus operations on July 6 has been extended to July 27.

Summer Courses

The W’s summer 2020 classes will be conducted online or through alternate delivery methods. This will include all summer terms, both full and accelerated. Students enrolled in professional and graduate programs will be notified of any exceptions to meet clinical or licensure requirements.  The campus Proctoring Center will be closed this summer.  The institution has unlimited access to Respondus Monitor for remote proctoring. 

Symptom Monitoring

Before entering the workplace or classroom space daily, members of the The W community should conduct symptom monitoring and be able to answer “no” to all of the questions below:

  • Been in contact with a confirmed case of COVID-19?
  • Experiencing a cough, shortness of breath, or sore throat?
  • Had a fever in the last 48 hours?
  • Had a new loss of taste or smell?
  • Experienced gastrointestinal symptoms in the last 24 hours?

If answer is yes to any of the above, stay home and take applicable leave.

Leave

If an employee is not able to come to campus to work due to any of the above symptoms and is not able to telecommute, the employee will need to record leave in accordance with university leave policies.  You are encouraged to check the Office of Human Resources webpage for information about leave options, as additional leave may be available to an employee under the Families First Coronavirus Response Act (FFCRA) due to COVID-19 related reasons. 

Starting June 8, 2020, all employees are expected to be working or telecommuting their regular schedules, and employees may not use administrative leave unless they have requested in writing to take administrative leave with approval from their supervisor.  Administrative leave will only be granted in very rare and limited circumstances to employees who cannot work or telecommute. In order to be considered for administrative leave, the employee and his/her supervisor will need to complete the updated Application for Leave form (.doc) AND obtain approval from the President.   

Application for Leave form (.doc)

Staffing

The reduction in the density of individuals on campus will be continued over this time period.  Supervisors and their supervising Cabinet members will assess expanded staffing based on the work environment, need to access physical resources on-site, and the relation of the work to perform essential functions.  Those who cannot telecommute or who have a job with functions that can only be performed at their work location should begin returning to work on June 8.  Supervisors are responsible for and must have a plan in place for managing the return of employees to their units.  If you would like a sample plan, please email This email address is being protected from spambots. You need JavaScript enabled to view it..

Office Operating Plan Template (DOCX)

Telecommuting

Those who can work remotely to fulfill their work responsibilities may continue to do so to reduce the number of individuals on campus.  Remote work may be performed on a full time or alternating day schedule, as appropriate and approved by the supervisor.  Employees who are telecommuting in any capacity must complete a telecommuting agreement, approved by their supervisor and supervising Cabinet member and submitted to Human Resources.

Alternating Days

Another approach to limit the number of individuals and interactions on campus could be to alternate days of remote and on-site work between staff who share a workplace.  This approach might be most effective in large common workplaces in which physical distancing is harder to achieve.  

Personal Safety Practices

For the safety of our community, members of the The W family should make the following part of their personal safety routines.

Face Coverings

Members of the campus community should wear face coverings (not N-95 or medical masks as those should be preserved for healthcare professionals) unless walking alone in an outdoor space or working alone in a personal office space.  Cloth face coverings should be kept in a paper bag when not in use and should not be used more than one day without being laundered.  Learn more about caring for your mask or face covering at https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html.

Handwashing

Hands should be washed for at least 20 seconds especially after being in public places, blowing one’s nose, coughing, sneezing, or touching one’s face.  In the absence of soap and water, a hand sanitizer containing at least 60% alcohol should be used.

Coughing/Sneezing Hygiene

When not wearing face coverings, please be sure to cough or sneeze into the inside of your elbow or into a tissue.  Handwashing (see above) should be performed immediately.  If a tissue is used, it should immediately be thrown into the trash.

Physical Distancing Measures

Floor markers will be affixed in high-density customer services areas (e.g. point-of-sale, transaction processing) to enforce physical distancing in lines as well as to maintain traffic flow.  Plastic shields will be affixed in front of similar areas to separate staff from patrons.

In physical workplaces, no more than one person should be in the same room unless the required 6 feet of distancing can be consistently maintained.  If more than one person is in a room, a mask/face covering should be worn at all times.  

In buildings with two or more stairwells, building managers should consider designating one as an “up” stairwell and another as a “down” stairwell. 

Elevator usage should be limited to one person at a time.  Those who can easily utilize the stairs are strongly encouraged to do so in order to preserve use of the elevators for those who may have physical difficulties using the stairs. Anyone using an elevator should wear a face covering and not touch buttons and other surfaces with exposed hands or fingers.    

Gatherings and Meetings

All meetings and gatherings should be conducted through video or conference call unless a physical meeting is absolutely necessary. If a meeting must take place in person, it should follow federal, state, and local regulations.

Entry Controls

To help limit contact and exposure the university is only allowing faculty, staff, and students on campus during this time. Those not affiliated with the university will be allowed onto campus if they are here to conduct university business or they are here to assist with the needs of a student on campus.  All perimeter drive through gates have been secured, only access with a vehicle is through the main entrance. Upon entering the front gate, the gate dispatcher will ask for university ID. 

Building entry will continue to be monitored.  Offices with virtual presence or in closed buildings should continue to feature signage at entry points notifying students, patrons, and members of the community as to how to contact their offices during traditional working hours. 

Signage

Extensive signage on best practices in hygiene, sanitation, and general health should be posted throughout campus.

Mental and Physical Wellbeing

Please know that your Humana Employee Assistance Program (EAP) and Work-Life program is here to help during this pandemic, in every way. Counselors are offering telephonic EAP sessions and publishing webinars and other Coronavirus resources on the Humana EAP website: https://humana.eapwl.com/login?returnUrl=/.  You may also call 1-866-440-6556.

Username: muw          Password: muweap

Health Clinic

The Health Center will be open from 8 a.m.- 12 p.m., Monday - Friday for walk-in visits on a first come first serve basis. Please wear a mask, remain in your vehicle and call the clinic (662-329-7289) when you arrive. Each patient will be screened for fever and any known exposure or symptoms of COVID19. The health center DOES NOT conduct any testing related to COVID19.

Travel

Non-essential university sponsored travel remains suspended at this time.