{"id":186,"date":"2022-05-04T21:13:07","date_gmt":"2022-05-04T21:13:07","guid":{"rendered":"http:\/\/web01.muw.edu\/registrar\/?page_id=186"},"modified":"2022-08-02T18:45:44","modified_gmt":"2022-08-02T18:45:44","slug":"retention","status":"publish","type":"page","link":"https:\/\/www.muw.edu\/registrar\/students\/records\/retention\/","title":{"rendered":"Registrar’s Office Student Academic Records Retention Policy"},"content":{"rendered":"\n

Student academic records will be retained according to the schedule, location and mode of storage posted below (revised October 2014):<\/p>\n\n\n\n

Document<\/strong><\/td>Time Retained<\/strong><\/td>Location<\/strong><\/td>Mode of Storage<\/strong><\/td><\/tr>
Degree Applications<\/td>1 Year<\/td>Degree Auditor\u2019s Office<\/td>Paper\/Banner<\/td><\/tr>
Degree Audit Sheets<\/td>Until Graduation or 10 Years<\/td>Permanent Record Files<\/td>Paper to 6-months; Digital Image 6-months or older<\/td><\/tr>
Drop\/Add Slips<\/td>5 Years<\/td>Records Room<\/td>Paper to 6-months; Digital Image 6-months or older\/Banner<\/td><\/tr>
Enrollment Cert. (not V.A.)<\/td>1 Semester<\/td>E.C.O. files<\/td>Paper\/Banner\/Clearinghouse<\/td><\/tr>
Grade Changes<\/td>5 Years<\/td>Grade Files<\/td>Paper to 6-months; Digital Image 6-months or older\/Banner<\/td><\/tr>
Grade Rolls (Final)<\/td>10 Years<\/td>Back Office<\/td>Digital Image\/Banner<\/td><\/tr>
Master Card File<\/td>Permanent (disc. Summer 1991)<\/td><\/td><\/td><\/tr>
Permanent Record Card<\/td>Permanent<\/td>1935-Fall 1996<\/td>Digital Image<\/td><\/tr>
<\/td><\/td>Permanent Record Files before 1935 \u2013 Fant Library<\/td><\/td><\/tr>
Privacy Requests<\/td>Until Graduation or 10 Years<\/td>Permanent Record Files<\/td>Paper to 6-months; Digital Image 6-months or older<\/td><\/tr>
Student Class File<\/td>Permanent Since Summer 1984<\/td>Administrative Computing<\/td>Tape\/mainframe\/Banner<\/td><\/tr>
Transcript Master<\/td>Permanent<\/td>Permanent Record Files\/Summer 2001 forward in Banner<\/td>Digital Image\/Banner<\/td><\/tr>
Transcript Requests<\/td>1 Year<\/td>RO Staff Files<\/td>Paper\/Banner<\/td><\/tr>
Transcripts from Other Colleges for Students Enrolled at The W<\/td>Until Graduation or 10 Years<\/td>Permanent Record Files<\/td>Paper to 6-months; Digital Image 6-months or older<\/td><\/tr>
V.A. Files<\/td>10 Years<\/td>Records Room<\/td>Paper to 6-months; Digital Image 6-months or older<\/td><\/tr>
Withdrawals<\/td>10 Years<\/td>Records Room<\/td>Paper to 6-months; Digital Image 6-months or older\/Banner<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Paper versions of student academic records are purged and\/or scanned as digital images within six months unless indicated otherwise.Digital image versions of student academic records are purged once their time of retention has expired according to the schedule posted above.<\/p>\n","protected":false},"excerpt":{"rendered":"

Student academic records will be retained according to the schedule, location and mode of storage posted below (revised October 2014): Document Time Retained Location Mode of Storage Degree Applications 1 […]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":127,"menu_order":6,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-186","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.muw.edu\/registrar\/wp-json\/wp\/v2\/pages\/186","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.muw.edu\/registrar\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.muw.edu\/registrar\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.muw.edu\/registrar\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.muw.edu\/registrar\/wp-json\/wp\/v2\/comments?post=186"}],"version-history":[{"count":2,"href":"https:\/\/www.muw.edu\/registrar\/wp-json\/wp\/v2\/pages\/186\/revisions"}],"predecessor-version":[{"id":376,"href":"https:\/\/www.muw.edu\/registrar\/wp-json\/wp\/v2\/pages\/186\/revisions\/376"}],"up":[{"embeddable":true,"href":"https:\/\/www.muw.edu\/registrar\/wp-json\/wp\/v2\/pages\/127"}],"wp:attachment":[{"href":"https:\/\/www.muw.edu\/registrar\/wp-json\/wp\/v2\/media?parent=186"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}