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Martha Jo Mims Digitization and Conservation Lab

About

The Martha Jo Mims Digitization and Conservation Lab conducts digital imaging and physical preservation of materials housed in the Beulah Culbertson Archives and Special Collections. It was created in 2019 by the generous gift of Laura and Ken Massey in honor or Laura's instructor and mentor to build on the work Dr. Mims has done and continues to do for the archives' and the university's photograph collections.

Tours of the lab are available by request. Please This email address is being protected from spambots. You need JavaScript enabled to view it. for details.

The Mims Digitization and Conservation Lab is also available as a facility for class or intern projects digitizing materials from the archives. Instructors or interns interested in using the lab can contact the archivist for details.

Digitization

The Mims lab is currently equipped to digitize paper records; photographs; books and other bound items; newspapers, maps, and other oversize materials up to size A1; slides, negatives, and microfilm; compact cassettes (audio cassette tapes) and vinyl records; and VHS tapes. Materials are selected for digitization according to amount of likely research use, historical value, fragility, condition, copyright/ownership status, and donor and faculty request.

Equipment

BookEye 4v2 600dpi color overhead book scanner: The BookEye scanner is used for flat, visual materials such as letters and photographs, and is also capable of scanning books without inverting them. It even has a 120-degree V-shaped glass platen, allowing us to scan books with tight or fragile bindings without completely opening them. This scanner uses BookEye's OPUS FreeFlow digitization management software that handles imaging, image editing, metadata creation, and export in multiple formats.

Epson Expression 12000XL flatbed scanner: We use this scanner for flat, visual materials such as letters, photographs, and album covers. Currently we scan materials using Epson's Silverfast software and then manipulate images in Adobe Photoshop or Acrobat.

Canon imageFORMULA DR-6030C Production Scanner: The Canon scanner can scan up to 100 pages at a time through its document feeder, making it the ideal choice for scanning office documents in good condition. It is going to be a key piece of the archives' records management program for the university set to begin in the fall.

Zoom F4 Multitrack Field Recorder: For recording audio materials we rely on the Zoom F4, into which we connect a Tascam 202MKVII Double Cassette Recorder Deck, Audio-Technica Belt Drive Stereo Turntable, or potentially many other vintage audio playback devices as we collect more vintage audio.

USB 2.0 Audio/Video Converter: This small device digitizes a/v material from any playback device with an RCA cable, such as VHS players.

Capture Specs

Format Master File Use Copies
Handwritten material 600 ppi TIFF 200 ppi JPEG
Office records 300 ppi PDF/A 150 ppi PDF
Photographs 600 ppi TIFF 200 ppi JPEG
Audio  WAV MP3
Video  AVI MP4

 

Preservation

 The Mims lab is also outfitted with equipment and supplies to conduct a number of preservation treatments for records in the Beulah Culbertson Archives and Special Collections. These practices include:

Humidification: An EX-LIBRIS humidification chamber is used to create a humid environment for rolled or curled materials, allowing them to be safely flattened and dried.

Encapsulation: Using rolls of .003 inch polyester film with double-sided tape and a Kutrimmer 1080 cutter, the archives can create sleeves to hold any flat material from small photographs to blueprints, maps, and newspapers, allowing them to be used safely without tearing or other damage.

Phase boxes and pamphlet bindings: We also use the Kutrimmer and a corner rounder with sheets of acid-buffered corrugated cardboard and velcro coins to fashion bespoke boxes for books with fragile bindings or loose pages. We can also create a hard binding for pamphlets and other thin items we want to add to the Rare Book Library.

Need to research our records?

 

Beulah Culbertson Archives and Special Collections

Beulah Culbertson Archives and Special Collections

207 Fant Memorial Library
Phone: (662) 241-7601
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
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