{"id":25,"date":"2022-08-05T10:53:34","date_gmt":"2022-08-05T15:53:34","guid":{"rendered":"https:\/\/web01.muw.edu\/finance\/?page_id=25"},"modified":"2026-03-02T15:02:49","modified_gmt":"2026-03-02T21:02:49","slug":"contracts","status":"publish","type":"page","link":"https:\/\/www.muw.edu\/finance\/contracts\/","title":{"rendered":"Contracts Information"},"content":{"rendered":"\n

Contract Review Process<\/h2>\n\n\n\n

ALL CONTRACTS FOR SERVICES, including those paid with Foundation funds, must go through this process. A contract listing can be found under Number 10 on the following link
ContractSignatureAuthority26.pdf<\/a>.<\/p>\n\n\n\n

Contracting Process<\/p>\n\n\n\n

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  1. Upload University Standard Services Contract. The contract must be signed by vendor first.<\/li>\n\n\n\n
  2. The Counterparty name in Contract must match the Vendor name in Banner.<\/li>\n\n\n\n
  3. Contract Details – Enter contract details in Contract Safe which includes: Counterparty (vendor), vendor contact info, contract owner, total value of contract, budget org#, description of services, effective date, termination date, and reminder if needed, and renewal\/termination terms, check boxes when appropriate for minority owned business, ITS related, and PCard purchase<\/li>\n\n\n\n
  4. Set up approvals for Resources Management, Dept Head\/Director\/Dean, Cabinet Member, CFO, Legal and President when required by the Contract Guidelines<\/li>\n\n\n\n
  5. Once completely approved, return to Contract Safe and setup signature for CFO or President<\/li>\n\n\n\n
  6. Please tag ALL signature pages<\/li>\n\n\n\n
  7. Allow at least 5 – 10 days for turn-around.  ALL contracts must be reviewed by at least 4 people. Other contracts require 6 people to review for approvals.<\/li>\n\n\n\n
  8. DO NOT sign any contracts. The President and VP for Operations\/CFO are the only employees who are authorized to sign contracts.<\/li>\n<\/ol>\n\n\n\n

    When the contract has received necessary signatures, Contract Safe will email the person who entered it into Contract Safe. Resources Management will not release a Purchase Order until they have an approved contract.
    <\/p>\n\n\n\n

    Contract Review Forms<\/h2>\n\n\n\n