Illustration of Coronavirus COVID-19

Faculty & Staff COVID-19 Information

 


Renewal Plan: Summer 2020

Mississippi University for Women’s Summer Campus Renewal Plan is designed with the goal of ensuring the safety of our campus community while continuing to fulfill the institution’s mission to the best of our ability. 

As the COVID-19 pandemic continues to evolve, The W’s plans and corresponding policies will also evolve.  Our planning will be aligned federal, state, and local authorities and guided by recommendations from health agencies including the Mississippi Department of Health and Centers for Disease Control and Prevention.

Subject to whatever federal, state, or local regulations may be in place at the time, The W will begin to move to the next phase of its state of operations on June 8, 2020.  This plan is intended to guide the institution as it hopes to return to a state closer to its normal operations on July 6, 2020.  

View Renewal Plan


Telecommuting Request

Document Attachments:

  • Telecommuting Job Analysis – This form will assist you in gathering information from the individual benefits-eligible non-faculty employees you supervise regarding specific duties they perform and whether telecommuting is possible. Supervisors should provide each benefits-eligible non-faculty employee in their department with a copy of this form ALONG WITH a copy of the employee’s job description to assist in completing the form (see number 4 for accessing job descriptions).
  • Guidelines for Temporary Telecommuting- Supervisors and employees should carefully review this document.
  • Supervisor Checklist – Supervisors and employees should carefully review these documents.
  • Temporary Telecommuting Agreement – Supervisors and employees should sign the agreement before telecommuting can be allowed.
  • Accessing Job Descriptions in People Admin - Supervisors follow these instructions to access job descriptions for all of your direct reports.

 

 

Supervisor/Department Head/Unit Manager Responsibility

  • Supervisors have the authority to allow telecommuting after the approval of the Supervising President’s Cabinet Member. It is the sole responsibility of the supervisor to ensure reported work time for telecommuting and any paid leave time reported is verified, true and accurate before approval of employee time sheets or leave records.
  • The university’s leave policies for approval of medical and personal leave remain unchanged and supervisors are responsible for requiring and approving all applications for leave.
  • Some offices will need to maintain physical regular office hours (Mon-Friday, 8am-5pm) on campus and can use a rotating schedule for employees within that department. Your supervising President’s Cabinet member will inform you if this applies to your department.

 


Employee Leave Under the FFCRA

The Families First Coronavirus Response Act (FFCRA) was signed into law on March 18th and is in effect April 1, 2020 through December 31, 2020. The FFCRA provides additional paid sick time and expands family and medical leave (FMLA) through the Emergency Paid Sick Leave Act and the Emergency Family and Medical Leave Expansion Act as outlined below. This website provides important definitions, an overview of eligibility, process information, tools and guidelines, and frequently asked questions.

Human Resources encourages supervisors and employees to collaborate to achieve maximum flexibility to meet the needs of both individuals and departmental business needs during this time. While some example scenarios are addressed in the FAQs, employees and supervisors are encouraged to work with Human Resources to address any relevant questions or concerns.

FFCRA Information


Frequently Asked Questions

University Faculty & Staff

What do faculty and staff members need to know and do now?
The health and safety of our university faculty and staff is important. Our focus is on minimizing the spread of COVID-19 by reducing the density of social encounters and practicing social distancing.
Faculty are to continue to adapt lesson plans, as applicable, to take all face-to-face course instruction online or in an alternative format.
All non-benefits eligible non-faculty employees are directed to complete your telecommuting agreements with your supervisors and implement remote plans as soon as possible.

What should I do if I have symptoms of COVID-19?
You should not report to work if you are ill or you have symptoms (a fever of 100.4 F or greater along with a cough or shortness of breath).

Will I be able to travel for work-related reasons?
Non-essential university related travel is not allowed at this time.

What are the symptoms of the coronavirus?
Symptoms can include a fever (temperature above 100.3), cough, and difficulty breathing – similar to what you may feel with influenza or a bad cold. The incubation period (how soon the symptoms appear from the time of first exposure) for these types of viruses is typically 2-14 days.

What should I do if I am presenting symptoms of the virus?
Seek medical care right away if you believe that you have been exposed to the coronavirus. Before you go to a doctor’s office or emergency room, call ahead and tell them about your recent travel and symptoms. You can call locally the Campus Health Center (662-329-7289) or Baptist Hospital at 662-241-1000. If you are exhibiting symptoms of COVID 19, seek medical care. And as always, when sick, stay home.

 

University Operations

Is Mississippi University for Women closing its campus?
No, the University remains open on a very limited basis. Per the Governor’s Executive Order March 16, 2020, all employees at The W are to work from home as much as possible to minimize face-to-face interaction and risk of possible transmission of COVID-19 between employees. All employees who can work from home are being allowed to do so. Classes will resume for students online or in an alternate format commencing March 23, 2020. Face-to-face classes will not resume for the remainder of the semester. All campus facilities and operations will have restricted access and physical presence.

Will the library building remain open? Updated May 20, 2020
No. The library will only be open virtually. The virtual hours of operation for the library are Monday- Friday, 7:30am-8pm, Saturday 9am-5pm and Sunday 12pm-8pm. You can reach the library by phone, email, chat, text or social media and all online library resources are available at https://muw.edu/library.

What campus offices and buildings will remain open?
Most residence halls will remain open for students who have nowhere else to reside. University Police Department and Hogarth Cafeteria will be physically open with reduced hours and staffing. The remainder of campus offices and services will be available only by phone, email or online.

The Campus Health Center will be open May 6 and 7 from 8 a.m.- 5 p.m. and May 8 from 8 a.m.- 12 p.m. for nursing physicals. During these days it will be possible for limited additional patients by appointment only. If you need to see a nurse practitioner please call (662) 329-7289 for an appointment. We ask that if you have a mask please wear it. If you do not have one, a mask can be provided. Please stay in your vehicle when you arrive, call (662) 329-7289 and notify the Health Center know you have arrived. Further instructions will be given. Beginning May 11, the Health Center will be open from 8 a.m.- 12 p.m., Monday - Friday for walk-in visits on a first come first serve basis. Please wear a mask, remain in your vehicle and call the clinic when you arrive. Each patient will be screened for fever and any known exposure or symptoms of COVID19. The health center DOES NOT conduct any testing related to COVID19.

Who is allowed on campus?
We are limiting vehicular access to campus to students, faculty, staff, those here on university business or here to help a student.  To help identify who belongs on campus, we are asking everyone to wear their W IDs. If you need a lanyard to display your ID, please ask at the Guardhouse when you arrive on campus.

Why are these decisions being made?
These decisions were made for the health and safety of our campus community. The decision to extend spring break was made to allow faculty time to adequately prepare to move all face-to-face classes currently being offered to an online learning or alternative environment. Each of us is charged with doing our part to minimize the spread of COVID-19, and providing access remotely to services is the best way to accomplish this task. Our focus is on minimizing the spread of COVID-19 by reducing the density of social encounters and practicing social distancing.

I have an on campus student worker. Do they still report to work?
Effective at the close of business Tuesday, March 17, 2020, on-campus student workers, both Institutional and Federal Work Study, will no longer be allowed to work on campus during the Governor’s declared State of Emergency. Supervisors have been asked to contact the student workers within their departments and let them know.

Is the police department still open?
Yes, The W's police department is open and officers will continue to patrol campus 24/7. The department's offices in McDevitt Hall will be open on a reduced schedule: Monday through Thursday from 8:00 a.m. to 5:00 p.m. When the office is closed, or in the event of an emergency, the police department can be reached at (662) 241-7777.

Is Stark Rec Center open?
No. Stark Recreational Center is closed during the Governor’s declared State of Emergency. If you have questions, contact This email address is being protected from spambots. You need JavaScript enabled to view it.

Is the Child Parent Development Center open?
The Child Parent Development Center (CPDC) is closed and will reopen in accordance with the Lowndes and Columbus City School districts resume their face-to-face schedules. Teachers and CPDC staff will use this break time for deep cleaning of the Center, professional development and training for teachers and staff, accreditation preparations, etc.  Teachers will remain in touch remotely with families and will do virtual learning with the children, as is possible, to continue the community that has been developed between the teachers and children.  For more information, contact This email address is being protected from spambots. You need JavaScript enabled to view it.

Is the cafeteria still open?
Yes, the cafeteria is open on a reduced schedule for students and employees only. The cafeteria will be open Monday through Sunday for Brunch from 10:00 a.m. to 1:00 p.m. and Dinner from 4:30 p.m. to 6:00 p.m. Meals will be take out only, based on a new ordinance from the City of Columbus.

Is the bookstore still open?
No, the campus bookstore is closed to the public. Barnes & Noble staff will continue to monitor email and phones. They will continue to process online orders. Direct any questions to This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it..

In order to ensure seamless course material delivery for your students during summer sessions in light of the current campus closure, we are temporarily moving to an online support model through our eCommerce platform.
This program leverages our strong supply chain and our MBS warehouse located in Columbia, Missouri for textbook delivery. As such, during this time, we will no longer have textbooks located in the physical bookstore but will continue to offer textbooks through the bookstore website. Textbook orders placed will be processed and fulfilled by MBS, with free ground shipping for delivery to students.
While the shopping experience will remain the same for students, there will be changes to order fulfillment, returns, and in-store pickup processes.
In addition, we are able to provide immediate access to course materials when a student selects our digital e-book option whenever available on our website. We will suggest to students that they select available digital options via the web, mobile app and email to ensure they are ready for the first day of class.
As you continue working to fulfill your educational mission, we can focus on course material fulfillment and distribution for you, made faster and simpler through our online approach for summer sessions. For the fall, we will continue to monitor the situation, and work with you to determine the best method for course delivery – whether it’s in store, online, or a combination of both.
Please do not hesitate to reach out with any questions. It’s our privilege to continue supporting you, your faculty and your students as we adapt to this quickly changing landscape.

Is the mail services office still open?
Yes, however the service hours have been reduced to help limit exposure.. The new hours for mail services are: Monday through Thursday 9:00 a.m. to 2:00 p.m. Closed on Friday. Please drop of any metered mail and/or campus mail into the drop box near department mailboxes instead of the window. Pick up your department mail using your mailbox combinations. If you need your department combination email or call Mail Services and we will email that information to you. Please use the window for package pickup and postage purchases only.

Other questions?
The university is working diligently and rapidly to respond to this global pandemic as the circumstances change and warrant action.  If you have questions or concerns not addressed in these FAQs or otherwise on the university-provided resources page, email This email address is being protected from spambots. You need JavaScript enabled to view it..  The appropriate university staff will do its best to respond to your question(s) and appreciates your patience and flexibility as we navigate new issues that will arise.  

 

Health and Preventative Actions

Are there any confirmed cases of coronavirus on campus?
No. On Wednesday March 11, 2020, the State of Mississippi announced the state’s first presumptive case of coronavirus disease 2019 (COVID-19) in Forrest County, Mississippi. State, local, and university officials have been in contact with our state and local health officials to discuss necessary measures to prevent the spread of the disease in the campus community. 

What can I do to protect myself?
Stay home and do not come to work if you are sick or exhibit any of the respiratory illness symptoms related to COVID-19, fever, cough and shortness of breath. Practice good hygiene by covering your coughs and sneezing, washing your hands often, and avoid touching your eyes, nose and mouth. Avoid public areas and public transportation. Clean all “high touch” surfaces daily. Call your health care providers before arriving for medical appointments.

What are the symptoms of the coronavirus?
Symptoms can include a fever (temperature above 100.3), cough, and difficulty breathing – similar to what you may feel with influenza or a bad cold. The incubation period (how soon the symptoms appear from the time of first exposure) for these types of viruses is typically 2-14 days.

What should I do if I am presenting symptoms of the virus?
Seek medical care right away if you believe that you have been exposed to the coronavirus. Before you go to a doctor’s office or emergency room, call ahead and tell them of your symptoms and any recent travel.

Mayo Clinic Self Assessment Tool

I’m scared or stressed out and worried over COVID-19. Who can I talk to?
We know the news about COVID-19 is stressful and things are changing at an unprecedented pace All employees have access to the Employee Assistance Program (EAP) by calling 1.866.440.6566 or find out more information at http://www.muw.edu/hr/employees/benefits#EAPWL.

What can I do to keep my workspace safe to prevent spread of disease in the workplace?
All employees who can work from home, should work from home. Clean and disinfect commonly touched surfaces daily (i.e. tables, doorknobs, light switches, handles, keyboards, etc.) with household cleaners with EPA-registered disinfectants that are appropriate for the surface.  Go to https://www.cdc.gov/coronavirus/2019-ncov/prepare/prevention.html  for more information on measures you can take. 

 

 


Resources for Faculty & Staff