Illustration of Coronavirus COVID-19

Faculty & Staff COVID-19 Information

 

 


Telecommuting Request

Document Attachments:

  • Telecommuting Job Analysis – This form will assist you in gathering information from the individual benefits-eligible non-faculty employees you supervise regarding specific duties they perform and whether telecommuting is possible. Supervisors should provide each benefits-eligible non-faculty employee in their department with a copy of this form ALONG WITH a copy of the employee’s job description to assist in completing the form (see number 4 for accessing job descriptions).
  • Guidelines for Temporary Telecommuting- Supervisors and employees should carefully review this document.
  • Supervisor Checklist – Supervisors and employees should carefully review these documents.
  • Temporary Telecommuting Agreement – Supervisors and employees should sign the agreement before telecommuting can be allowed.
  • Accessing Job Descriptions in People Admin - Supervisors follow these instructions to access job descriptions for all of your direct reports.

 

 

Supervisor/Department Head/Unit Manager Responsibility

  • Supervisors have the authority to allow telecommuting after the approval of the Supervising President’s Cabinet Member. It is the sole responsibility of the supervisor to ensure reported work time for telecommuting and any paid leave time reported is verified, true and accurate before approval of employee time sheets or leave records.
  • The university’s leave policies for approval of medical and personal leave remain unchanged and supervisors are responsible for requiring and approving all applications for leave.
  • Some offices will need to maintain physical regular office hours (Mon-Friday, 8am-5pm) on campus and can use a rotating schedule for employees within that department. Your supervising President’s Cabinet member will inform you if this applies to your department.

 


Frequently Asked Questions

Updated March 27, 2020

University Faculty & Staff

What do faculty and staff members need to know and do now?
The health and safety of our university faculty and staff is important. Our focus is on minimizing the spread of COVID-19 by reducing the density of social encounters and practicing social distancing.
Faculty are to continue to adapt lesson plans, as applicable, to take all face-to-face course instruction online or in an alternative format.
All non-benefits eligible non-faculty employees are directed to complete your telecommuting agreements with your supervisors and implement remote plans as soon as possible.

What should I do if I have symptoms of COVID-19?
You should not report to work if you are ill or you have symptoms (a fever of 100.4 F or greater along with a cough or shortness of breath).

Will I be able to travel for work-related reasons?
Non-essential university related travel is not allowed at this time.

What if I traveled during Spring Break?
If you are returning from a CDC Level 3 country, do not return to campus. You should first call 662-241-7773 (Campus Health Center) or 662-241-1000 (Baptist Hospital) and self-isolate for 14 days before returning to campus. Notify your supervisor if you are an employee for instruction on whether you can work remotely during this time. If you are returning from a CDC Level 2 Country, ora state that has declared its state in a state of emergency, AND YOU ARE EXPERIENCING symptoms of a respiratory problem (coughing, fever, difficulty breathing), do not return to campus. First call 662-241-7773 (Campus Health Center) or 662-244-1000 (Baptist) for further instruction. You will likely need to self-isolate for 14 days before you are allowed to return to campus. If you are an employee, you will also need to contact your supervisor as soon as possible for instruction on whether you can work remotely during this time.

What are the symptoms of the coronavirus?
Symptoms can include a fever (temperature above 100.3), cough, and difficulty breathing – similar to what you may feel with influenza or a bad cold. The incubation period (how soon the symptoms appear from the time of first exposure) for these types of viruses is typically 2-14 days.

What should I do if I am presenting symptoms of the virus?
Seek medical care right away if you believe that you have been exposed to the coronavirus. Before you go to a doctor’s office or emergency room, call ahead and tell them about your recent travel and symptoms. You can call locally the Campus Health Center (662-329-7289) or Baptist Hospital at 662-241-1000. If you are exhibiting symptoms of COVID 19, seek medical care. And as always, when sick, stay home.

 

University Operations

Is Mississippi University for Women closing its campus?
No, the University remains open on a very limited basis. Per the Governor’s Executive Order March 16, 2020, all employees at The W are to work from home as much as possible to minimize face-to-face interaction and risk of possible transmission of COVID-19 between employees. All employees who can work from home are being allowed to do so. Classes will resume for students online or in an alternate format commencing March 23, 2020. Face-to-face classes will not resume for the remainder of the semester. All campus facilities and operations will have restricted access and physical presence.

Will the library building remain open?
No. Starting March 18, 2020, the library will only be open virtually.  They will be open virtually 7:30am-5pm Wednesday March 18th – Friday March 21st.  Starting Sunday March 22nd, the virtual hours of operation are Monday- Thursday, 7:30am-10pm, Friday 7:30am-8pm, Saturday 9am-5pm and Sunday 2pm-10pm.  You can reach the library by phone, email, chat, text or social media and all online library resources are available at https://muw.edu/library.

What campus offices and buildings will remain open?
Most residence halls will remain open for students who have nowhere else to reside. University Police Department, Hogarth Cafeteria, and Campus Health Center will be physically open with reduced hours and staffing. The remainder of campus offices and services will be available only by phone, email or online.

Who is allowed on campus? Updated March 27, 2020
We are limiting vehicular access to campus to students, faculty, staff, those here on university business or here to help a student.  To help identify who belongs on campus, we are asking everyone to wear their W IDs. If you need a lanyard to display your ID, please ask at the Guardhouse when you arrive on campus.

Why are these decisions being made?
These decisions were made for the health and safety of our campus community. The decision to extend spring break was made to allow faculty time to adequately prepare to move all face-to-face classes currently being offered to an online learning or alternative environment. Each of us is charged with doing our part to minimize the spread of COVID-19, and providing access remotely to services is the best way to accomplish this task. Our focus is on minimizing the spread of COVID-19 by reducing the density of social encounters and practicing social distancing.

I have an on campus student worker. Do they still report to work?
Effective at the close of business Tuesday, March 17, 2020, on-campus student workers, both Institutional and Federal Work Study, will no longer be allowed to work on campus during the Governor’s declared State of Emergency. Supervisors have been asked to contact the student workers within their departments and let them know. Time logs will be due to Human Resources for student workers on March 18, 2020.

Is the police department still open? Updated March 24, 2020
Yes, The W's police department is open and officers will continue to patrol campus 24/7. The department's offices in McDevitt Hall will be open on a reduced schedule: Monday through Thursday from 8:00 a.m. to 5:00 p.m. When the office is closed, or in the event of an emergency, the police department can be reached at (662) 241-7777.

Is Stark Rec Center open?
No. Stark Recreational Center is closed during the Governor’s declared State of Emergency. If you have questions, contact This email address is being protected from spambots. You need JavaScript enabled to view it.

Is the Child Parent Development Center open?
The Child Parent Development Center (CPDC) is closed and will reopen in accordance with the Lowndes and Columbus City School districts resume their face-to-face schedules. Teachers and CPDC staff will use this break time for deep cleaning of the Center, professional development and training for teachers and staff, accreditation preparations, etc.  Teachers will remain in touch remotely with families and will do virtual learning with the children, as is possible, to continue the community that has been developed between the teachers and children.  For more information, contact This email address is being protected from spambots. You need JavaScript enabled to view it.

Is the cafeteria still open? Updated March 23, 2020
Yes, the cafeteria is open on a reduced schedule for students and employees only. The cafeteria will be open Monday through Sunday for Brunch from 10:00 a.m. to 1:00 p.m. and Dinner from 4:30 p.m. to 6:00 p.m. Meals will be take out only, based on a new ordinance from the City of Columbus.

Is the bookstore still open? Updated March 23, 2020
No, the campus bookstore will close effective Tuesday March 24, 2020.

Is the mail services office still open? Updated March 23, 2020
Yes, however the service hours have been reduced to help limit exposure.. The new hours for mail services are: Monday through Thursday 9:00 a.m. to 2:00 p.m. Closed on Friday. Please drop of any metered mail and/or campus mail into the drop box near department mailboxes instead of the window. Pick up your department mail using your mailbox combinations. If you need your department combination email or call Mail Services and we will email that information to you. Please use the window for package pickup and postage purchases only.

Other questions?
The university is working diligently and rapidly to respond to this global pandemic as the circumstances change and warrant action.  If you have questions or concerns not addressed in these FAQs or otherwise on the university-provided resources page, email This email address is being protected from spambots. You need JavaScript enabled to view it..  The appropriate university staff will do its best to respond to your question(s) and appreciates your patience and flexibility as we navigate new issues that will arise.  

 

Health and Preventative Actions

Are there any confirmed cases of coronavirus on campus?
No. On Wednesday March 11, 2020, the State of Mississippi announced the state’s first presumptive case of coronavirus disease 2019 (COVID-19) in Forrest County, Mississippi. State, local, and university officials have been in contact with our state and local health officials to discuss necessary measures to prevent the spread of the disease in the campus community. As of March 23, 2020, the Mississippi Department of Health reports 249 cases in the state, and 4 cases in Lowndes County. No one in The W community has tested positive for COVID-19 at the time.

What can I do to protect myself?
Stay home and do not come to work if you are sick or exhibit any of the respiratory illness symptoms related to COVID-19, fever, cough and shortness of breath. Practice good hygiene by covering your coughs and sneezing, washing your hands often, and avoid touching your eyes, nose and mouth. Avoid public areas and public transportation. Clean all “high touch” surfaces daily. Call your health care providers before arriving for medical appointments.

What are the symptoms of the coronavirus?
Symptoms can include a fever (temperature above 100.3), cough, and difficulty breathing – similar to what you may feel with influenza or a bad cold. The incubation period (how soon the symptoms appear from the time of first exposure) for these types of viruses is typically 2-14 days.

What should I do if I am presenting symptoms of the virus?
Seek medical care right away if you believe that you have been exposed to the coronavirus. Before you go to a doctor’s office or emergency room, call ahead and tell them of your symptoms and any recent travel.

I’m scared or stressed out and worried over COVID-19. Who can I talk to?
We know the news about COVID-19 is stressful and things are changing at an unprecedented pace All employees have access to the Employee Assistance Program (EAP) by calling 1.866.440.6566 or find out more information at http://www.muw.edu/hr/employees/benefits#EAPWL.

What can I do to keep my workspace safe to prevent spread of disease in the workplace?
All employees who can work from home, should work from home. Clean and disinfect commonly touched surfaces daily (i.e. tables, doorknobs, light switches, handles, keyboards, etc.) with household cleaners with EPA-registered disinfectants that are appropriate for the surface.  Go to https://www.cdc.gov/coronavirus/2019-ncov/prepare/prevention.html  for more information on measures you can take. 

 

 


Resources for Faculty & Staff