vpsa

ADMINISTRATIVE DUTIES HANDBOOK

ADMINISTRATOR:    VICE PRESIDENT FOR STUDENT SERVICES

The Vice President for Student Services reports directly to the President and is responsible for recruitment and retention efforts of the University.

Responsibilities:

    Serve as the senior enrollment and student affairs officer of the University.

    Oversee admissions, financial aid, community living, student life and campus recreation.

    Oversee creation of a comprehensive recreation, fitness and intramural program.

    Manage a division of 31 full time staff with responsibility for a divisional budget as well as scholarship fund.

    Responsible for ensuring a comprehensive recruitment, enrollment and out of classroom experience for students.

    Provide the administrative direction to programs, policies, and services that inform the recruitment, retention and campus life experience for students.

    Collaborate with University constituencies to create the vision for a student-centered, service-based division and develop and implement a comprehensive enrollment and student life program.

    Serve as a member of the President’s Cabinet.

    Recommend institutional objectives, priorities and procedures.

    Oversee the fiscal and personnel management of the division.

    Plan, direct, and evaluate all in-service training of the Student Services division.

    Supervise the University’s student judicial system and serve as the University disciplinary officer.

    Supervise comprehensive programs of student activities to include cultural, social, spiritual, intellectual, and physical programs.

    Perform other duties as assigned by the President.

Organizational Structure:

The following administrators report directly to the Vice President for Student Services:

    Assistant Vice President for Student Services
    Director of Admissions
    Director of Community Living
    Director of Financial Aid
    Executive Director of Campus Recreation

ADMINISTRATOR:    ASSISTANT VICE PRESIDENT FOR STUDENT SERVICES

The Assistant Vice President for Student Services reports directly to the Vice President for Student Services and is responsible for planning, directing, and implementing University student activities and programs.

Responsibilities:

    Articulate and educate all campus social organizations regarding issues such as membership selection, event planning and membership training.

    Coordinate Hearin Leadership Program including supervision of student interns, coordinating student scholarship requirements, scheduling leadership development activities for campus.

    Oversee LDR classes including curriculum development and securing instructors.

    Advise all student organizations on leadership development and University policy.

    Advise Student Government Association Judicial Board including training of student leaders.

    Coordinate and facilitate development of extracurricular programming.

    Coordinate New Student Orientation Program.

    Assist other University divisions with special weekend events.

    Serve as a member of an on-call crisis team.

    Supervise work-study students on various job responsibilities such as publication of monthly calendar, events board, etc.

    Serve on various committees such as Academic Calendar Committee and Staff Council.

    Coordinate career services, diversity education and community service operations.

    Perform other duties as assigned by the Vice President for Student Services.

ADMINISTRATOR:    DIRECTOR OF ADMISSIONS

The Director of Admissions reports directly to the Vice President for Student Services and is responsible for planning and implementing a program recruitment of high school and community junior college students as well as managing admission of new undergraduate students and records related to those decisions.

Responsibilities:

    Develop marketing and recruitment strategies and perform an assessment of the demographic market forces on these.

    Provide orientation and direction for admissions counselors within the total frame of the recruitment program.

    Work with the Office of Public Affairs to develop public relation information necessary to enhance the recruitment program.

    Plan and develop recruitment activities that will promote MUW in a positive manner.

    Work with high school and community college counselors in Mississippi and in other states to promote MUW and the admissions program.

    Mail catalogs/bulletins and other promotional materials to prospective students and high school counselors and community college contacts, especially those in the state of Mississippi and manage direct mail recruitment program.

    Organize and maintain prospective student databases.

    Manage all applications and complete the enrollment process for all students.

    Recommend and award prospective new students scholarships.

    Provide tours for visitors who come to campus as prospective students.

    Visit high schools and community colleges to talk with prospective students and encourage them to visit campus.

    Recommend recruitment strategies that will enhance recruitment.

    Perform other duties as assigned by the Vice President for Student Services.

ADMINISTRATOR:    DIRECTOR OF COMMUNITY LIVING

The Director of Community Living reports directly to the Vice President for Student Services and is responsible for planning, coordinating and supervising University housing services, counseling services and conference services.

Responsibilities:

    Manage personnel.

    Provide in-service training.

    Coordinate areas of Housing, Counseling and Conference Services.

    Supervise and train the Community Living staff.

    Make recommendations concerning physical facilities in the residence halls for the purpose of making these facilities contribute to the educational experience of students.

    Ensure proper upkeep of the buildings is maintained.

    Serve as the budget manager for Department of Community Living.

    Develop procedures for assignment of rooms.

    Supervise the actual assignment of rooms to current, transfer, new and freshmen students.

    Coordinate all housing services, counseling services and conference services.

    Coordinate all housing arrangements for special visiting groups, such as W-Day, Scholars’ Day, Homecoming, and other conferences.

    Provide educational and social programming events in the residence halls.

    Provide guidance to students experiencing roommate or suitemate difficulties.

    Submit budget requests and annual reports.

    Plan annual goals.

    Provide long term planning for residence halls.

    Perform other duties as assigned by the Vice President for Student Services.

ADMINISTRATOR:    DIRECTOR OF FINANCIAL AID

The Director of Financial Aid reports directly to the Vice President for Student Services and is responsible for all aspects of student financial aid.

Responsibilities:

    Manage personnel and budget operations.

    Coordinate the administration of all Federal, State and Institutional financial aid programs, including the Federal Work-Study Program.

    Counsel and advise students and parents concerning financial assistance programs.

    Review State and Federal legislative changes to ensure institutional conformity with provisions.

    Prepare all applications and reports for the Federal Supplemental Educational Opportunity Grant (FSEOG), the Federal Pell Grant Program, the Federal Perkins Loan Program, the Federal Stafford Loan Program, the Federal Parent Loan for Undergraduate Students Program (FPLUS) and Federal Work-Study Program.

    Coordinate activities of the Financial Aid Center with other institutional offices and external sources.

    Perform other duties as assigned by the Vice President for Student Services.

ADMINISTRATOR:    EXECUTIVE DIRECTOR OF CAMPUS RECREATION

The Executive Director of Campus Recreation reports directly to the Vice President for Student Services and is responsible for all aspects of recreational sports and wellness programs including intramural sports, sports clubs, aquatics, fitness, wellness and special events.

Responsibilities:

    Manage daily operation of MUW recreation facilities.

    Study and analyze campus recreational needs and resources.

    Provide general supervision of recreation facilities and equipment.

    Plan, schedule and provide supervision for all sports and wellness programming.

    Maintain departmental budgets.

    Conduct monthly inventory of fitness equipment and equipment parts and submit purchase order requests for replacement parts and equipment.

    Coordinate, supervise and provide specific instructions for all facility set-up and breakdown of functions for designated areas.

    Supervise maintenance and preventative maintenance of facilities and equipment.

    Coordinate programs within the facility and coordinate programming and facility usage with Health & Kinesiology.

    Assist with special events and tasks as required.

    Establish and implement documentation method for fitness equipment daily cleaning, monthly service and repair logs.

    Provide for the marketing of all sports recreation programs.

    Coordinate and schedule recreational fitness activities for facility, such as yoga, aerobics, special group programming, etc.

    Perform other duties as assigned by the Vice President for Student Services.