ADMINISTRATIVE DUTIES HANDBOOK

 

ADMINISTRATOR:    ASSISTANT TO THE PRESIDENT

The Assistant to the President reports directly to the President and is responsible for assisting and supporting the President in the execution of his/her duties and responsibilities.

Responsibilities:

    Assist the President in planning and implementing the President’s plans and programs.

    Act as the President’s representative at community and University functions when deemed necessary by the President.

    Communicate in writing and orally as directed by the President on behalf of the President with community leaders, alumni, and others.

    Provide assistance to the President in researching, preparing letters, and drafting articles which are to be made public.

    Coordinate under the President’s direction, projects, events, arrangements, and publicity for the University public and community relations.

    Assist in the storage and retrieval of records in the President’s Office.

    Be knowledgeable about all matters and issues of the President and the Office of the President.

    Serve on the President’s Cabinet and Administrative Council.

    Travel with and assist the President on official University trips as needed.

    Serve as University Counsel.

    Perform other duties as assigned by the President.

Organizational Structure:

The following administrators report directly to the Assistant to the President:

    Chief of Police
    Director of Human Resources
 

ADMINISTRATOR:    CHIEF OF POLICE

The Chief of Police reports directly to the Assistant to the President and is responsible for supervising, directing, and coordinating personnel and activities to maintain a safe and orderly environment for the University’s students, faculty, staff, and visitors and to establish, promote, and maintain campus security and property protection programs.

Responsibilities:

    Establish operational procedures for activities such as fire prevention and firefighting, traffic control, guarding and patrolling physical property, orienting and monitoring of personnel involved with classified information, and investigating accidents and criminal acts.

    Confer with representatives of management to formulate policies, determine the need for programs and coordinate programs with campus activities.

    Confer with representatives of local government to ensure cooperation and coordination of campus activities with law enforcement and firefighting agencies.

    Interpret security rules and direct subordinates in enforcing compliance.

    Respond to calls from subordinates to direct activities during fires, storms, riots or other emergencies.

    Develop campus safety policies and procedures.

    Participate in the coordination and development of risk management policies and procedures.

    Cooperate with police, fire and civil defense authorities in problems affecting the University.

    Select and train subordinates in protective procedures, first aid, fire safety and other duties.

    Regulate traffic and parking on campus by coordinating with the Assistant to the President and the Traffic Committee.

    Investigate reports of thefts of personal and University property.  Cooperate with the University Property Officer in seeking to locate missing items.

    Plan and implement the University safety program and function as the campus Safety Officer.

    Perform other duties as assigned by the Assistant to the President.




 
ADMINISTRATOR:    DIRECTOR OF HUMAN RESOURCES

The Director of Human Resources reports directly to the Assistant to the President and is responsible for all phases of personnel procedures and oversees all payroll functions.

Responsibilities:

    Assist departments in the hiring of all non-faculty positions.

    Ensure that appropriate policies and procedures are followed and that all personnel action and justification forms are received.

    Advertise available staff positions on campus.

    Maintain accurate and visible records for EEOC and Affirmative Action reporting.

    Issue letters of employment for all staff personnel.

    Conduct orientation for new employees.

    Interpret personnel policies, regulations, and standards for employees.

    Administer fringe benefit programs and retirement procedures.

    Administer the workers’ compensation program.

    Establish staff development programming.

    Oversee all payroll functions, including:

    Preparation of payroll, upon receipt of proper documentation from campus departments;
    Processing information for Information Technology Services for check writing and related payroll withholdings;
    Preparation of Federal and State reports for employee withholdings, including issuance of W-2 forms; and
    Distribution of payroll expenses and fringe benefits by departmental codes.

    Maintain current and accurate job descriptions for all staff positions.

    Coordinate the employee evaluation program.

    Act as Policy Statement Coordinator, responsible for distribution of University Policy Statements and keeping track of scheduled reviews of policies.

    Maintain up-to-date university organizational chart.

    Perform other duties as assigned by the Assistant to the President.