MISSISSIPPI UNIVERSITY FOR WOMEN
STAFF COUNCIL
Constitution and Bylaws
D-R-A-F-T
MISSISSIPPI UNIVERSITY FOR WOMEN
Staff Council
CONSTITUTION AND BYLAWS
ARTICLE I
NAME
The name of this organization shall be the Mississippi University for Women Staff Council, hereinafter referred to as Staff Council.
ARTICLE II
PURPOSE
The purpose of the Staff Council shall be:
Express concerns and ideas of staff to university administration.
Advocate changes and improvements for staff.
Inform all staff members of the activities of the council and of issues and policies affecting them.
ARTICLE III
MEMBERSHIP
All full-time and part-time staff who have been employed by the University for at least one year shall be eligible to serve as representatives on the Staff Council with provisions made for vacancies understanding the following exceptions: members of the Executive Committee, employees eligible for faculty awards and Mississippi School for Math and Sciences employees. Employees of contractual services will be reviewed for eligibility.
In addition, any employee eligible for membership on the University Faculty Senate shall not be eligible for membership on the Staff Council. Officers will be elected from the active membership of the Staff Council.
Members will be selected from the categories listed below. The Staff Council will periodically review, at least every three years, these categories to make any necessary adjustments for fair and proportionate representation. The number of members for each category will be determined based on the EEOC listing as of May 30th each year. This list will be obtained from the Office of Human Resources.
Executive, Administrative and Managerial
Professional non-faculty
Clerical and secretary
Technical and paraprofessional
Skilled Crafts
Service/Maintenance
The duties of the Staff council members:
Represent the members of the staff in their respective categories in all meetings of Staff Council.
Communicate to staff members in their categories, as needed, information from Staff Council meetings.
Serve on Staff Council, university, and
other committees as requested.
ARTICLE IV
Election Committee
The President of the Staff Council shall appoint an Election Committee to
provide the details of elections to the Staff Council. The Committee shall
follow the prescribed procedures for elections. Terms of office shall be for
two (2) years. If a Staff Council member resigns during a term, another staff
member from the same category who applied for a position shall fill the vacancy,
or the Staff Council President may appoint a person with recommendation from the
Staff Council.
Application Procedures for Personnel Categories
During the month of June a Staff Council Membership Application will be made available to each staff employee. The membership application must be returned to the Election Committee in a timely manner before the next scheduled meeting.
An election ballot will be prepared according to the membership applications received by the Election Committee. Ballots will be given to the Staff Council members for voting. The Election Committee will tabulate the ballots. The individual(s) with the highest number of votes will be elected representative(s). In the case of a tie for the last representative position in a category, the current Staff Council will break the tie.
ARTICLE V
Officers
Officers of the Staff Council shall be President, Vice-President, Reporter and Secretary/Treasurer. The past President also will serve as ex-officio officer. The Staff Council at the first meeting of the new fiscal year shall elect officers.
Duties of Officers
The President of the Staff Council shall serve as the presiding officer at all meetings, appoint election committee members and any other committee members as needed. Staff Council President shall serve as a representative to the Mississippi Association of Staff Council Organizations (MASCO) and as a representative to the University Administrative Council.
The Vice President of Staff Council shall serve as presiding officer in the absence of the President and perform other duties as assigned.
The Secretary/Treasurer shall keep an accurate record of all proceedings of the Staff Council, conduct all correspondence of the Staff Council with the approval of the President, maintain a record of attendance, and perform other duties as assigned.
The Reporter shall be in charge of releasing information and announcements to the appropriate media representatives.
ARTICLE VI
Executive Committee
The Executive Committee shall consist of the President, Vice President, Secretary/Treasurer of the Staff Council and the immediate past President who will serve as an ex-officio member. The Executive Committee will be responsible for setting meeting agendas, holding meetings as needed, and providing direction for Staff Council activities. The President will, serving as budget manager, oversee purchases from the Staff Council budget up to $100. At least 51% approval of Staff Council must be reached for purchases above $100.
ARTICLE VII
Meetings
The Staff Council will meet at least once a month. The council members will decide the location, date and time of the meetings. Additional meetings may be held as needed and as called by the Staff Council President. Meetings may also be called upon the request of the President of MUW. The Staff Council President, with the consent of the Staff Council Executive Committee, may change the date of a general meeting no later than (3) business days prior to the general meeting date.