Before you can check out a vehicle, your driver's license has to be checked by Security to make sure everything is current.  If you have not already checked out a vehicle and plan to do so at some point in the future, please send a copy of your driver's license to Monica Ritchie at the Facilities Management office (W-1611).  Failure to do this may cause delay in picking up your vehicle.

• Complete a University Vehicle Request Form.  You can pick this form up from your division office or call the Resource Management office for a copy.  The destination, dates, account number and your department head's signature are required to request a vehicle.  A vehicle will not be assigned without all of this information.

• Your request must be submitted at least ten (10) days prior to the day the vehicle is needed.

• If a vehicle is not available, you will receive a memo denying your request.

• If a vehicle is available, you will receive a memo confirming your request.

• If your request has been approved, you will need to pick up your vehicle at the Physical Plant office.  Vehicle packets may be picked up between 7:30 AM and 4:00 PM Monday through Friday.  We will not release a University vehicle before 7:30 AM or after 4:00 PM.  The vehicle does not have to be picked up between these times, only your vehicle packet which contains the keys and paperwork.  If for some reason you cannot pick up your packet during the designated hours, call the Facilities Management office and alternative arrangements will be made.

• If a group is using the University vehicle, the faculty/staff member requesting the vehicle must accompany the group using the University vehicle.

• The faculty/staff member accompanying the group using the University vehicle must personally pick up and return the vehicle and vehicle packet at the Physical Plant office.

• Unless notified otherwise, the vehicle will be parked on the east side of the Physical plant offices (apartment side).

• Notify the Facilities Management office immediately should you desire to cancel your reservation.  This will make the vehicle available for other employees.

• Your reservation is not valid without a signed confirmation from the Facilities Management office.  If you submit a request and do not receive a confirmation/denial form within two working days, call the Facilities Management office.

• Failure to return the vehicle packet promptly

• Failure to notify the Facilities Management office of a vehicle cancellation

• If the vehicle is brought back unnecessarily dirty or misused.