Acceptance of Gifts to John Clayton Fant Memorial Library

PS#5202

Issue # 1

Page 1 of 2

Title: Acceptance of Gifts to John Clayton Fant Memorial Library

Author: Director, Library Services

Effective: July, 1982

Purpose: To formulate guidelines for the acdeptance of gifts: books, magazines, journals, documents, microfilms, memorabilia, etc., to Fant Memorial Library

Reviewer: Director, Library Services

Operating Details:

1. The Director of Library Services will review all gifts to the library collection.

2. Gifts accepted by the Fant Memorial Library must meet the following conditions:

a. materials are applicable to current academic programs b. materials do not duplicate the current collection c. materials are not out of date and are in good condition

3. Only those items which enhance the collection will be retained. The Director may disperse materials through gifts and exchange programs if they meet university criteria for the collection. Donors will be required to sign a form (copy attached) stating they understand university guidelines for accepting gifts. The donor is personally responsible for placing value on donations. The IRS indicates that it is the responsibility of the individual to place the value on gifts and not the responsibility of the institution receiving the gift.

4. The MUW Foundation shall be informed of significant contributions of materials to the library or of problems that might develop with prospective donors to the University. Cash gifts shall pass through the Foundation.

FANT MEMORIAL LIBRARY GIFT ACCEPTANCE FORM

The Director of Library Services will review all gifts to the library collection.

Gifts accepted by the fant Memorial Library must meet the following conditions:

Materials are applicable to current academic programs
Materials do not duplicate the current collection
Materials are not out of date and are in good condition

Only those items which enhance the collection will be retained. It should be understood by the donor that the Director has the right to disperse materials through gifts and exchange programs if they do not meet university criteria for the collection. Donors are required to sign this form stating they understand university guidelines for accepting gifts. The donor is personally responsible for placing value on donations. The IRS indicates that it is the responsibility of the individual to place value on gifts and not the responsibility of the institution receiving the gift.

NAME__________________________________________

DATE___________________________________________

Signature of person accepting gift form donor______________________________________________