Definition of University
Non-Academic Organizational Levels
Unit
• Is administered by a unit director
• Has significant impact on the mission and success
of the cabinet member’s area and sometimes on the whole university
through unit performance
• Has moderate impact on students and student success
• Has moderate budget impact on students and student
success
• Has moderate budget impact and/or control in
relation to financial resources of the university and has a separate
unit budget which may consist of one or more functions or programs
• Poor performance of the unit impacts the cabinet
member’s area and occasionally the university
• Has moderate staff size and may have functions
within the unit
• Is under the general supervision of a cabinet
member with autonomous administrative control
Function
• Is administered by a function manager who reports
to a unit director
• Has impact on staff and students using the services
of the program
• Impacts students, staff, and clients in specific
manner
• Has small staff size
• Has limited budget impact or control
• Has limited impact on overall success of the
university mission; impacts a specific aspect of the mission
• Is under the supervision of a unit director who
reports to a cabinet member
Classification
Descriptions
Classifications group similar positions and establish consistent
qualifications for the positions.
The following descriptions of the classifications are intended to be
representative of the positions within them. Many of the
statements in the description will apply to each of the positions in
the classification. However, all of the statements in the
description may not apply to each position. Likewise, some
positions may have unique responsibilities or qualifications not stated
in the general classification description.
1. Under general supervision of President, provides
administration for specific units. Each non-academic unit is
supervised by a cabinet member.
2. Majority of time and effort spent on
administrative responsibilities for the university through the units
reporting to the cabinet member. Responsibilities include
planning, budget development and control, management of staff, and
long-term and short-term strategic development having an effect on the
entire university.
3. Plans for objectives and strategies by which the
university will accomplish its mission.
4. Coordinates services of units with other areas of
the university and external clients.
5. Provides direction to units, including approval of
budget, personnel actions, internal operating procedures, and evaluates
unit directors.
6. Extensive interaction with external
constituencies.
1. Under general administration of a cabinet member,
directs the operation of a unit having significant impact on university
mission and services to students or university employees.
2. Majority of time and effort spent on
administrative and managerial responsibilities for the unit including
planning, budget development and control, management of staff and
strategy development.
3. Manages, recommends personnel actions, provides
for training and development, and evaluates unit staff.
4. Advises cabinet member about issues requiring
attention at President’s Cabinet level. Assists cabinet member
with projects as required.
5. Coordinates services of unit with other areas of
the university and occasionally interacts with external clients.
6. Manages budget for unit.
1. Performs professional services OR coordinates
activities of a functional area within a unit, or both, and reports to
a unit director or cabinet member.
2. Majority of time and effort is directed toward
accomplishing objective of functional area rather than general
administration.
3. Under general guidance of a unit manager or
cabinet member, plans and coordinates the daily operation of the
functional area.
4. Provides expertise and services requiring general
knowledge and skill in a subject area.
5. Assists the unit director or cabinet member in the
development of funding, budget and office coordination for support of
the designated function.
6. Exercises judgment and decision-making
responsibility related to functional area.
7. Provides information to the unit director for
public relations activities and community awareness of unit
operation. Provides reports and information used to develop
strategies, publications, reports, and resource materials supporting
function activities.
1. Performs professional services or coordinates
activities of a functional area within a unit, or both, and reports to
a unit director or cabinet member.
2. Majority of time and effort is directed toward
accomplishing objective of functional area rather than general
administration.
3. Under general guidance of a unit manager or
cabinet member, plans and coordinates the daily operation of the
functional area.
4. Maintains considerable independent judgment,
decision-making, and longer-range planning responsibilities.
5. Provides expertise and services requiring general
knowledge and skill in a subject area.
6. Provides professional expertise or knowledge in a
specific area of university operations with special populations or
special subject areas.
7. Assists the unit director or cabinet member in the
development of funding, budget and office coordination for support of
the designated function.
8. Exercises judgment and decision-making
responsibility related to functional area.
9. Provides information to the unit director for
public relations activities and community awareness of unit
operation. Provides reports and information used to develop
strategies, publications, reports, and resource materials supporting
function activities.
1. Provides professional services within a specific
unit, using general knowledge as a base, plus specific professional
information learned on the job or through other training.
2. Provides staff, students, or clients with
information regarding specific products or services which require some
interpretation of regulations and individual’s needs.
3. Coordinates projects or services with clients or
other university staff.
4. Updates program/function information.
5. Determines eligibility for specific functions and
services.
6. Maintains appropriate records and
information. Produces reports from computing services and
internal databases.
7. Acts as an information liaison between students,
client companies, or university personnel.
8. Coordinates work assignments of support and
supplemental staff. Provides input on support staff evaluations
and personnel actions.
9. Maintains current level of professional expertise
in subject matter area.
1. Provides professional services within a specific
unit, using general knowledge as a base, plus specific professional
information learned on the job or through other training.
2. Provides staff, students, or clients with
information regarding specific products or services which require some
interpretation of regulations and individual’s needs.
3. Coordinates projects or services with clients or
other university staff.
4. Updates function information.
5. Determines eligibility for specific functions and
services.
6. Maintains appropriate records and
information. Produces reports from computing services and
internal databases.
7. Acts as an information liaison between students,
client companies, or university personnel.
8. Coordinates work assignments of support and
supplemental staff. Provides input on support staff evaluations
and personnel actions.
9. Maintains current level of professional expertise
in subject matter area.
10. Works directly with staff, students, or clients
to provide specific information or services utilizing specific
professional knowledge and expertise.
11. Interprets new programs, policies, or procedures
that can affect the department or services provided. May serve as
the internal expert regarding subject matter area.
12. Develops and recommends procedures or programs to
incorporate new policies, guidelines, legal requirements, etc.
13. Implements and evaluates new or existing programs
or services.
14. Provides input to director for budget preparation
and function planning for the unit.
15. Supervises, evaluates and coordinates work
assignments for support or supplemental staff. Provides input for
support/supplemental staff evaluations.
16. Develops and produces reports and analyses
regarding unit.
17. Maintains current level of professional expertise
in subject matter area.
1. Responsible for the implementation of major
hardware or software systems, or both, to meet the needs of
instructional or administrative units and functions.
2. Has limited responsibility for coordination of
large operating systems and their major software and hardware
components.
3. Maintains current technical and professional
knowledge through self-study and attendance at training seminars.
4. Communicates with users of service, vendors or
technical service representatives regarding problems and needs.
5. Provides for installation and maintenance of
hardware and/or software systems by coordinating delivery of the
technical service, which includes performance of technical work.
1. Responsible for the analysis, design, and
implementation of major hardware or software systems, or both, to meet
the needs of instructional or administrative units and functions.
2. Has primary responsibility for coordination of
large operating systems and their major software and hardware
components.
3. Confers with service users, vendors, and
administration to analyze problems and needs and develop solutions that
are in the best long-range interest of the university.
4. Maintains current technical and professional
knowledge through self-study and attendance at training seminars.
5. Communicates with users of service, vendors or
technical service representatives regarding problems and needs.
6. Provides for installation and maintenance of
hardware and/or software systems by coordinating delivery of the
technical service, which includes performance of technical work and
supervision of technical assistants.
1. Assists administrative or professional staff with
specific on-going projects, activities or responsibilities by assuming
primary responsibility for the organization, implementation and
follow-up of the activities. Significant need for
confidentiality. Completion of responsibilities requires
specialized knowledge and focused skills. May perform some of the
duties of a professional in a supportive role.
2. Drafts and proofs correspondence, data, articles,
and other materials. May record, transcribe, and distribute minutes of
meetings, councils or committees as assigned. Work requires great
attention to detail, accuracy, and understanding of content of
material.
3. Collects and compiles data for specialized reports
requiring some informational search and a knowledge of the operations
of both the assigned and related work units and university operations.
May be responsible for report format and content.
4. Maintains records on personnel, budgetary, and
purchasing transactions of unit(s); verifies statements, requests, and
forms that are submitted for authorization; maintains other files as
needed.
5. Participates in budget preparation including
assisting with calculation of projected costs and expenses necessary
for the unit(s), grant proposals, and other related financial accounts.
Assists in review of budget requests from unit(s) within the
executive’s scope of responsibility.
6. Arranges for meetings and conferences for the
unit(s), including preparing an agenda, assembling, and distributing
data required for coverage of the agenda items, and other information
required in follow-up. Make travel arrangements as required. Meetings
often require collaboration with public and private officials.
7. Typically supervises the training of
secretarial/clerical personnel, supplemental, and student workers.
Checks and evaluates performance.
8. Maintains current knowledge of secretarial/office
practice profession.
1. Prepares and proofs correspondence, data,
articles, and other material from rough draft, dictating machines,
various other source data and instruction. Records minutes of function
meetings, transcribes, and distributes same.
2. Composes routine correspondence.
3. Collects and compiles data for reports as directed
requiring some informational search and a knowledge of the operations
of the function.
4. Reviews inquiries, receives calls and callers, and
otherwise represents the function exercising discretion in obtaining
and providing factual and confidential information related to function
operations.
5. Maintains records on personnel, budgetary, and
purchasing transactions; verifies function’s statements; maintains
general files and a variety of other office records such as student and
personnel records.
6. Participates in budget preparation, including
gathering information regarding projected office operation or routine
costs.
7. Initiates standard forms and documents such as
personnel action forms, purchase orders, and invoices for signature of
the budget manager.
8. Arranges for meetings and conferences for the
function including preparing an agenda for review. Assembles and
distributes data required for coverage of the agenda items, and other
information required in follow-up. Maintains appointment schedules,
arranges for meetings and conferences, may make travel arrangements and
prepare expense vouchers.
9. May interview, recommend for hiring, and supervise
the training of supplemental and/or student workers; checks and
evaluates the performance of same; brings problems to attention of
supervisor. May assign, coordinate and review the work of other
secretarial/clerical personnel for conformance to established
guidelines.
1. Exercises discretion and judgment in obtaining and
providing factual, interpretive, and confidential information requiring
a knowledge of both the assigned and related work unit and university
operations.
2. Prepares and proofs correspondence, data,
articles, and other material from rough draft, dictating machines,
various other source data, and instructions. Records minutes of
meetings of unit and/or function(s), transcribes, and distributes same.
Work requires great attention to detail, accuracy, and understanding of
content of material.
3. Composes correspondence requiring judgment in the
application of policies and procedures in both the assigned and related
work units.
4. Collects and compiles data for specialized reports
requiring some informational search and a knowledge of the operations
of both the assigned and related work unit(s) and university
operations. May determine report format and content.
5. Reviews inquiries and otherwise represents
assigned and related work unit(s) exercising discretion in obtaining
and providing factual, interpretive, and confidential information
related to assigned and related work unit(s) and university operations.
6. Maintains records on personnel, budgetary, and
purchasing transactions of unit(s); verifies statements, requests, and
forms that are submitted for authorization; maintains other files as
needed.
7. Participates in budget preparation including
assisting with calculation of projected costs and expenses necessary
for the unit(s), grant proposals, and other related financial accounts.
Assists in review of budget requests from function(s) within the
unit(s).
8. Arranges for meetings and conferences for the
unit(s), including preparing an agenda, assembling, and distributing
data required for coverage of the agenda items, and other information
required in follow-up. Make travel arrangements as required. Meetings
often require collaboration with public and private officials.
9. May interview, recommend for hiring, and/or
supervise the training of secretarial/clerical personnel, supplemental,
and student workers. Checks and evaluates performance, makes
recommendations with respect to personnel actions.
10. Maintains current knowledge of secretarial/office
practice profession.
1. Provides information to students, staff, and the
public concerning the specialized financial function. Contacts require
discretion in providing factual and confidential information requiring
a knowledge of the assigned financial operation.
2. Processes records and transactions in a
specialized area, requiring interpretation and application of policies
and procedures of the unit.
3. Initiates requisitions and vouchers, maintains
records and/or accounts. Reconciles monthly statements and balances
accounts or reports.
4. Assists in preparing monthly, quarterly, and
annual reports.
5. Enters information into computer records.
Runs standard and specialized reports from data base. Verifies
accuracy of reports.
6. Follows up on discrepancies and errors to
determine source of problems.
7. Assigns, monitors, coordinates, and reviews work
by student workers and other support staff.
8. Composes routine correspondence related to work
function.
1. Provides information verbally and in writing
relative to area of assignment and financial operations in general
requiring judgment and interpretation of policies and procedures of
assigned and related work units.
2. Responsible for specific bookkeeping functions for
a major college unit (i.e. accounting, payroll, receivables, payables,
student billings) including organization of records, development and
recommendation of procedures, checking output, and supervising daily
operations.
3. Verifies expenditures and credits with statements
of accounts.
4. Receives and processes bills, organizes and
approves such.
5. Maintains records and monitors disbursements.
6. Computes monthly, quarterly, and annual costs and
completes year-end reports.
7. Supervises coding and maintenance of financial
records.
8. Reconciles statements. Personally follows up on
problems, discrepancies, and non-conformance to policy.
9. Participates in the interviewing, hiring,
training, and evaluating of support staff and student workers.
1. Answers phones and refers calls to appropriate
persons. Greets and assists public. Provides factual information to
customers.
2. Posts and processes data according to standard
procedures. Checks data for accuracy and completeness. May utilize
computer for data entry and retrieval.
3. Sorts and files reports, mail, and correspondence.
4. Provides general office coverage. Operates
standard office equipment.
5. Prints standard reports. Completes forms.
6. Makes routine arithmetic calculations.
1. Answers phones and refers calls to appropriate
persons. Greets and assists public. Provides information related to
assigned unit or function, requiring knowledge and interpretation of
policies and procedures.
2. Posts and processes data according to general
guidelines requiring some interpretation of policies and procedures.
Checks data for accuracy. May utilize computer for posting and
retrieval of data. Personally follows up on problems and
discrepancies.
3. Maintains files, reports, and correspondence as
assigned.
4. Provides general office coverage.
5. Initiates standard forms and orders for supplies
for office area.
6. Sorts and routes mail for unit.
7. Generates reports as assigned requiring knowledge
of database using computer or standard office equipment.
1. Under direct supervision, provides efficient and
courteous cashiering services to the public. Provide clerical support
and perform miscellaneous office functions.
2. Answers phones and refers calls in an efficient
and courteous manner to appropriate persons. Provides factual
information as requested. Greets and assists public, staff, and
students.
3. Makes routine arithmetic computations.
4. Receives and receipts cash, checks, charges, and
other financial instruments from customers. Prepares cash
reconciliation.
5. Gathers, collates, classifies, and posts
information.
6. Prepares documents, completes forms as needed.
7. Sorts and routes mail.
8. Checks forms, shipments, inventories, and lists
against established requirements.
1. Answers phones and greets and assists public in an
efficient and courteous manner. Interprets or explains policies or
procedures of function.
2. Enters payments into computer, processes checks
and credit card charges.
3. Reconciles daily cash receipts/payments. Follows
up on discrepancies.
4. Maintains records necessary for office.
5. Initiates orders for supplies for work area.
Verifies orders received and personally follows up with vendor on
problems.
6. Assists in hiring, scheduling, interviewing,
training, and evaluating of student workers. May coordinate work of
support staff of work unit.
1. Requires specialized skills and knowledge
generally acquired through experience, apprenticeship, or formal
training.
2. Performs skilled work involving responsibility for
the performance of difficult and specialized maintenance and repair
operations as well as some construction work.
3. Performs general assignments assisting Skilled
Crafts II.
4. Possesses a knowledge of standard practices,
tools, and terminology of the trade/craft.
1. Requires specialized skills and knowledge
generally acquired through experience, apprenticeship, or formal
training.
2. Performs highly skilled work involving
responsibility for the performance of difficult and specialized
maintenance and repair operations as well as some construction work.
3. Performs general assignments received from the
supervisor but is expected to plan details of each job and carry it to
completion without immediate supervision.
4. Possesses a thorough knowledge of standard
practices, tools, and terminology of the trade/craft.
1. Requires specialized skills and knowledge
generally acquired through experience or formal training.
2. Performs highly skilled work involving
responsibility for the performance of difficult and specialized
maintenance and repair operations as well as some construction work.
3. Supervises Skilled Services I and II.
4. Performs and supervises general assignments by
planning details of each job and carrying it to completion.
5. Possesses a thorough knowledge of standard
practices, tools, and terminology of the trade/craft.
1. Requires a limited amount of previously acquired
skills and knowledge.
2. Contributes to the upkeep and care of buildings,
facilities, or grounds of the institutional property.
3. Possesses a knowledge of standard practices and
equipment.
4. Performs general assignments received from the
supervisor and assists Service/Maintenance II.
1. Requires skills and knowledge acquired through
experience.
2. Contributes to the upkeep and care of buildings,
facilities, or grounds of the institutional property.
3. Possesses a thorough knowledge of standard
practices and equipment.
4. Performs general assignments received from the
supervisor but is expected to plan details of each job and carry it to
completion without immediate supervision.
1. Requires skills and knowledge acquired through
experience or training.
2. Contributes to the upkeep and care of buildings,
facilities, or grounds of the institutional property.
3. Possesses a thorough knowledge of standard
practices and equipment.
4. Performs general assignments received from the
supervisor but is expected to plan details of each job and carry it to
completion without immediate supervision.
1. Requires skills and knowledge acquired through
experience and/or specific training.
2. Provides a safe campus environment by detecting
and reporting safety/fire hazards, enforcing traffic and parking
regulations, and promoting crime prevention.
3. Provides service and assistance to university
community at entrances into the university community.
1. Requires skills and knowledge acquired through
certification under the Mississippi Board of Minimum Standards and must
attend the Police Academy.
2. Provides a safe campus environment by detecting
and reporting safety/fire hazards, enforcing traffic and parking
regulations, and promoting crime prevention.
3. Patrols campus in vehicle, on foot, on golf carts,
or on bike patrol.
4. Educates the University community, including
faculty, staff, and students, on crime prevention methods and
techniques and encourages them to accept appropriate responsibility for
their safety and security on campus.
5. Strives to maximize campus safety and minimize
security risk factors.
6. Impartially supports and protects the rights of
individuals and groups.
7. Provides "client-oriented" services to all
segments of the University community.
8. Maintains order and facilitates an atmosphere of
peace and security.
10. Enforces all laws, statutes, rules, and
regulations to ensure the safety of University faculty, staff,
students, and visitors.