Faculty Senate Meeting
Minutes
August 24, 2001

Members Present: Mark Bean, Richard Millikin, Barbara Hunt, Will Glass, James Fitzgerald, Barry Posin, Tim Causgrove, Bobby Fuggitt, Marty Hatton, Rex Bruington (for Andrew Ehlert), William Biddy, Carey McCarter, Kendall Dunkelberg, Janice Giallourakis, Rick Montalto

Members Absent: None

1. The meeting was called to order at 12:00 P.M.
2. Additonal Agenda Items: None
3. Adoption of the Agenda: The agenda was unanimously adopted.
4. Approval of Minutes from Previous Meeting: The minutes for the April 27 and May 10, 2001 meetings were approved subject to grammatical corrections etc.
5. Updates:

   (a) Administrative Council:

   Mark Bean was unable to attend. Andrew Ehlert attended in his absence. Mark Bean presented his report. The meeting time for Administrative Council will be changed to allow Mark Bean to attend. The council discussed the situation in financial aid. Student aid was not posted in time for registration and innacurate financial aid letters were sent. A financial aid task force had been created over the summer. A question was raised whether that group should look into these problems or a consultant should be brought in. It was reported that MUW lost 2 centenial scholars. Parkinson renovations will begin soon. Banner will have more capabilities soon. Dr. Hansen set a goal to have Banner cleaned up an fully operational for the web.
   
   

   (b) Academic Council:

   Kendall Dunkelberg reported that Academic Council had also considered problems during registration and financial aid. Two members of Academic Council are on the Task Force on Financial Aid and reported that the primary focus prior to registration had been instituting controls to ensure that students can not enroll solely to receive financial aid. New procedures such as dropping students who have not finalized registration were institued to avoid this.
   
   

   (c) UFSA:

   UFSA is more focused, especially on the issue of salaries. They have been getting the ear of board more directly. There will be a resolution at the next meeting, suggesting a 5 year advance plan on salary increases. All indications are that UFSA is becoming a more effective, proactive group. There may be an attempt to form a statewide alliance, Mississippi Assoication of Educators.
   
   At the May meeting there was discussion of the fact that teachers are evaluated for promotion and tenure, are evaluated annually, and now will face post-tenure review, yet university presidents are not formally evaluated by the faculty.
   
   

   (d) SACS Report:

   All subcommittees have been finalized. They will be meeting shortly to centralize requests for information from all the committees. Each committee will look at their 'must statements' to determine what information the will need for their report and then request that through the main committee so that there will not be duplication of requests. MUW needs to update it's W-2001 Planning Document.
   
   

   (e) President of Faculty Senate Meeting with President Prather:

   Mark Bean said he had met with President Prather, who acknowledged that she had a steep learning curve. He stressed that MUW has an active faculty and we desire a system of shared governance. President Prather has scheduled a number of luncheons with State Representatives from our area, to which the Faculty Senate President has been invited.
   
   Mark Bean noted he had an informal conversation with Ms. Ricki Garrett during which she indicated that the search committee had been formed at the Board level. They will hire consultants, which should take place at the September meeting. Someone at MUW will be asked to head a campus advisory group. This group will do the initial screening of candidates. Eventually three or more finalists will be brought to campus, at which time more groups on campus will meet with the candidates. Finally all the information gathered from these meetings will be sent back to the board. Ms. Garrett indicated that she did not know of a process that is more inclusive than presidential searches. The Board's search committee will likely come to campus early in the process to discuss the search with different groups.
   
   

   (f) Policy Review:

   A chart was passed out, which indicated that while progress has been made, there is much more work to be done. 6 new policies have been approved, 13 have been revised, 30 have been cancelled, and 96 must still be reviewed.
   
   

   (g) Enrollment Required for Full Pay:

   A description of the policy on the enrollment required for full pay and tuition generated for classes with less enrollment was passed out. Full pay for a 3 credit hour summer or overload course is $2000 and needs an enrollment of 7 for full pay. Enrollment of 1-6 will pay 80% of tuition generated or $305.40 x the number enrolled.
   
   Full pay for a 2 credit hour summer or overload course is $1333.33 and needs an enrollment of 7 for full pay. Enrollment of 1-6 will pay 80% of tuition generated or $203.60 x the number enrolled.
   
   Full pay for a 1 credit hour summer or overload course is $666.67 and needs an enrollment of 7 for full pay. Enrollment of 1-6 will pay 80% of tuition generated or $101.80 x the number enrolled.
   
   Two exceptions were listed. A Health and Kinesiology 1 credit hour summer or overload course pays $1250 and needs an enrollment of 12 for full pay. Enrollment of 1-11 will pay 80% of tuition generated or $101.80 x the number enrolled. A graduate 3 credit hour summer or overload course pays $2000 and needs an enrollment of 5 for full pay. Enrollment of 1-4 will pay 80% of tuition generated or $407.21 x the number enrolled.
   
   Professors teaching more than one class will generally be evaluated by the average number of students per class so that a large class can balance out a small class and result in full pay for both. The question was raised whether this would be done by division, rather than by professor. Dr. Hansen has indicated that this would be unlikely.
   
   

   (h) Faculty Development Funds

   Last year the senate started with $10,000 in Fund A and we ended the year with $1,577.37, which was unusual since most years all the money has been used. The question was raised whether the senate would again split up the fund by semester. Rick Millikin made the motion not to exceed 70% in the fall and to roll over whatever remained to fund spring travel. Janice Giallourakis seconded. The motion passed unanimously.
   
   

   (i) Administrative Duties Handbook

   Perry Sansing has indicated that it may be difficult to meet a September 14 deadline. He has requested duties from administrators. Many have responded saying what their office does; however, it is also necessary to find out what the individuals in the office are responsible for. A case in point was the financial aid office this summer, where one person was on vacation and no one else knew how to do their duties.
   
   

   (j) 2001 Graduation Survey

   A compilation of the data from this survey will be on file in the senate office. Mark Bean will also request a copy of the W-2001 survey for senate records. Barry Posin noted that the survey should not be sent out on the last day of classes.
   
   

   (k) 2001 - 2002 Budget

   Mark Bean will be distributing 2001 - 2002 Budgets to divisions soon.

6. Old Business

   (a) Meeting Times

   The senate agreed to meet at 1:00 unless it is determined that this will result in a conflict for a senator.
   
   

   (b) Website Revision

   The need to update information on the website was discussed. A request for information in electronic format was made by the website administrators Tim Causgrove and Kendall Dunkelberg.

7. New Business

   (a) Faculty Senate Historian

   David Smith has volunteered to serve as Faculty Senate historian. In the past the secretary has handled these duties; however, a historian could look over records of past actions and inform the senate of action that has already been taken on an issue. Mr. Smith has already read senate minutes and other documents as far back as 1984. It was determined that a committee could be created and a member of the faculty named to serve on that committee and report to the senate. A motion was made by Barbara Hunt, seconded by Rick Montalto, to form the Faculty Senate Archival Committee with David Smith as sole member. The motion was unanimously approved.
   
   

   (b) UFSA Representation

   It was noted that David Smith had been elected to be secretary of UFSA, pending his election by MUW's senate. There is presedent for a non-senator to be elected to UFSA, since UFSA's current president is not a member of his university's faculty senate. UFSA representatives need only be chosen by the university faculty. A motion was made by William Biddy and seconded by Rick Millikin that David Smith be elected UFSA representative from MUW. The motion was passed unanimously. MUW's second representative will be Faculty Senate President, Mark Bean.
   
   

   (c) Standing Committees:

   Mark Bean distributed the following list of proposed committees and members. Faculty Development Committee: Mark Bean (Chair), Kendall Dunkelberg, Andrew Ehlert. Library Committee: Bobby Fugitt (Chair), Tim Causgrove, Carey McCarter. Faculty Evaluation Committee: Will Glass, Marty Hatton, Jim Fitzgerald, Janice Giallourakis, Barry Posin. Social Committee: Andrew Ehlert (Chair), Janice Giallourakis, Tim Causgrove. Faculty Welfare Committee: Barry Posin (Chair), Peppy Biddy, Jim Fitzgerald. Social Organization Award Committee: Mark Bean (Chair), Kendall Dunkelberg. Policy Review Committee: Rick Millikin (Chair), Barry Posin, Barbara Hunt, Rick Montalto. Special Issues Committee: Peppy Biddy (Chair), Marty Hatton, Carey McCarter. Janice Giallourakis moved that the list be accepted. Carey McCarter seconded the motion. The motion was approved unanimously.
   
   

   (d) Objectives for the year

   The following issues were raised as possible objectives the senate might pursue this year: An updated system for purchasing to allow credit cards or other means to make small purchases in a timely fashion, the Women's emphasis mission, Health insurance, MUW's Long Range Planning, Faculty/staff morale, Annual review process, Revisiting the constitution to account for the increasing number of graduate faculty in some divisions. The possibility of assigning some of these objectives to standing committees was discussed.

8. Issues of Concern:

   This will remain as an agenda item. As issues arise they may be brought forward so we can deterimine whether they are isolated or wide-spread, and if they are not isolated incidences the senate can act. A question was raised whether there is a policy about students bringing children to class unanounced. Discussion of various practices in divisions ensued. A university wide grading scale was brought up. None exists. Professors can use a published scale or publish their own on their syllabi.

9. Announcements: None
10. Meeting was adjourned at 2:01 p.m.