Registration and Reservations:

Forms:

Terms & Conditions

Planning Worksheet (PDF) (Excel)

Detail Sheet

Liability Waiver

Meeting Space Request Form

Registration Process:

1. Review the Terms & Conditions.

2. Complete the on-line registration form from the Reservations & Registration webpage. Be sure to fill out all information fields to help us better process your request.

3. We will send you a confirmation that your information was received. Depending on the time of year, we will send a follow up email that will include a copy of both a Planning Worksheet (PDF) (Excel) and our Terms & Conditions. Complete the worksheet with your group's details. This will help you as you begin the contract progress.

4. Contact us to schedule a meeting to discuss the details of your stay. Depending on any additional services you request, we can prepare your contract at this meeting. If necessary, we'll schedule a second meeting to sign the contract. Often times for specific services (e.g. meeting space requests, catering, etc.) it will take some time following your contract meeting for us to coordinate these services and obtain rate quotes. For any cost changes or updates we will send you a Contract Rate Addendum after the contract meeting.

5. Contact us two weeks prior to arrival to confirm your participation numbers. This date will be established during the contract meeting. Failure to make this notification will contractually obligate you to higher numbers if your group does not meet it's participant number goals.

6. Once your group has checked out, we'll prepare your bill. Please be patient, as this could take some time since billing often involves coordinating with other offices on campus. Once received, you have thirty days to make payment by check or money order drawn on a U.S. bank, or Inter-Departmental Transfer if you are affiliated with a department on campus.
 

Registration Eligibility

Conference Services and Mississippi University for Women reserves the right to decline services to any request prior to the contracting process. There may be times when Conference Services requests references of previous institutions and/or locations of your events.

Reservation Information

On-campus conference facilities are available for groups from the last week in May to the first week in August. The month of July is usually very busy; therefore, eligible groups should submit information early to ensure accommodations.

Reservation Requests

If your group would like to stay with us this summer, please fill out the Registration Form on-line form or send an e-mail to Genja N. Jamison asking for a brochure/reservation form. Early in the year, groups will be assigned to a specific residence hall and sponsors will be notified of the assignment. Requests for specific locations will be honored whenever possible. When we receive your reservation, we will send a confirmation letter with more information concerning the services you have requested. If you have questions about your group's reservations or if you have not heard from us by the end of February, please feel free to contact our office to inquire about your status and assignment. We are committed to serving you.

Billing

Payment of your final bill can be made using one of the following methods: in the form of a check drawn within the United States (with routing number on check), money order, or Inter-Departmental Transfer of funds within 30 days of receiving a billing statement. Once payment exceeds 30 days a late charge of up to 10% will be assessed for overdue accounts receivable. A $30.00 charge will be assessed for a returned check. The group will be billed after the conference for their housing accommodations, any contracted services and any damages to the facilities incurred by their group.