In attendance: Dr. Claudia Limbert, Dr. Sheila Adams, Nora Miller, Perry Sansing, Dr. Gail
Stephens, Dr. Mark Bean, Mary Margaret Roberts, Patsy McDaniel, Anika Perkins, Scott
Rawles, Dr. Barbara Hunt, Cay Lollar, Terri Heath, Natalie Moses for Cynthia Hembree, and
Rose Mary Dill

Absent: Representative from Staff Council

The meeting began with approval of the June 10 minutes as amended.

Dr. Mark Bean handed out a copy of the Strategic Planning Calendar, and guidelines for the Unit
Annual Reports and the Area Summary Reports. He explained the planning cycle to all present,
and also spoke about the need for each area to have a retreat and midyear planning. The
guidelines for the annual and summary reports were discussed. A motion was made by Perry
Sansing to recommend these for approval and seconded by Dr. Gail Stephens. The calendar and
guidelines were approved.

Dr. Bean also asked that the Director's Council vote by 7/22 on whether to approve the IER. Cay
Lollar said that she would get with the Director's Council on 7/20 for approval.

General Update:

Mary Margaret Roberts announced that the preliminary total number for giving to the foundation
in FY03 is $2.247 M.

Nora Miller mentioned that they were closing out the budget for FY2003, and that the FY2004
budget document was ready for print. Computing Services was in the process of starting its first
installment of personal computers. There will be 125 new computers with LCD flat monitors for
replacement of old models. Each division would have a "smart classroom" in their building.
Nora also commented on how well the recent purchasing seminars went. Next Monday, the state
auditor's office will be on campus to go over inventory.

Dr. Barbara Hunt spoke about the success of the Summer Discovery Camp.

Anika Perkins announced the hiring of Edmond McDavis as the new Graphic Designer in Public
Affairs. The Marketing Committee currently is working on a recruiting campaign, and her office
is also working on the fall issue of Visions.

Dr. Sheila Adams said that there are six policy statements under review. She also mentioned that
she recently has sent out requests for new members on the councils and committees. The FY04
contracts have been issued, Governor School has just ended, and her office is finishing up SACS
recommendations. Academic Affairs is also in the process of finalizing the fall class schedule.

Perry Sansing spoke about the SACS recommendation pertaining to the types of faculty hired to
teach at The W. We need to distinguish between the faculty and have a policy on each type of
faculty instructor.

Dr. Gail Stephens mentioned summer orientation attendance, flight camp, and the MAMP grant
for the bridge students. Dr. Stephens asked that everyone try to participate in Welcome Week.
The campus recreation center plans are in progress. Dr. Stephens is developing a job description
for the person to head that program.

Terri Heath remarked that 18 students were attending PEP. Her office is working on calls to
perspective students for fall. Terri said that she does not have any data yet as to how the new
marketing efforts for recruitment are working.

Cay Lollar mentioned that the next meeting for Director's Council would be July 24.
They are still working on a revision for the staff evaluation.

Patsy McDaniel gave an update on the chapter meetings taking place in July and August. She
also mentioned that Professor Emerita, Dr. Mary Evelyn Stringer will be honored at the
Governor's Mansion on August 5 by the State Committee of the National Museum of Women in
the Arts.

Natalie Moses asked about the campus master plan for facilities, and mentioned that the students
are interested in being involved in a fundraiser for something to contribute to the campus. Nora
said that the architects would be back when school reopens to do a presentation for students. She
also said that the November tornado destroyed many trees on campus and that providing funds
for their replacement would be a good project for the students.