In attendance: Dr. Claudia Limbert, Nora Miller, Perry Sansing, Dr. Gail Stephens, Mary
Margaret Roberts, Patsy McDaniel, Anika Perkins, Scott Rawles, Sherry Honsinger, Dr. Jo
Spearman, Phillip Cockrell, and Rose Mary Dill

Absent: Cay Lollar and Terri Heath

The meeting began with approval of the minutes from 2/11/03.

Chief Calvin Sellers gave a campus emergency response update. MUW will have annual tornado
and fire drills. Dr. Mark Bean asked about a command center after an emergency occurs. Chief
has designed a plan that will be complete soon, and has a phone notification system in place. The
new plan will be sent to all offices when the revision is complete. Dr. Limbert asked about
additional sirens. Tommy Doughty is working on extra sirens for the back of campus.

Nora Miller spoke about the current budget and the appropriations bill that was passed. Most of
the money was earmarked for specific line items. She mentioned starting the budget process for
FY2004. This budget is due in May. She would also wants to look at the asking amount needed
for FY2005. A power point presentation was made to the House Ways & Means Committee
stating future requests and our long range plan. Nora mentioned that the Master Plan is
progressing. Nora commented about the parking survey that was sent out, and reminded
everyone to return their survey to her office. She spoke briefly about the renovation and building
projects that have been approved.

Dr. Vagn Hansen spoke about Awards Day. The committee agreed to drop the scholarship aspect
and use the program for those who received awards. Awards day will be April 15, and the
Faculty Member of the Year will be asked to speak. Dr. Hansen also spoke about SACS . He
reminded everyone about their area mission statement, and thanked everyone who has worked
on SACS. During March, the PIE Council will work on putting a template into place as a
measuring assessment in each administrative unit.

Dr. Mark Bean said that faculty are in support of having Latin Honors at graduation. Cay Lollar
will need grades about a week earlier for seniors. Dr. Hansen will work with Cay on that date.

Dr. Limbert said that the IHL Board office has asked us to pre-approve our Mission Statement.
This has been done.

The IHL board is going to examine their policies on hours of classes needed for credit. Roy
Klumb is Chair of the committee.

Dr. Jo Spearman mentioned that the new Fitness Center was progressing. Everything was in
place, and it looked great. Dr. Joyce Yates has a "Commit to be Fit" program, and there is a huge
interest in it. Dr. Spearman will have Dr. Yates send out a press release explaining the program.

Dr. Gail Stephens gave a follow-up on the yearbook. At this time, there is no editor for next
year. Discussion on several ideas for producing a yearbook occurred (disk, magazine, change in
its current form). Dr. Hansen will check out the cost of producing a magazine. There is always
difficulty in getting pictures of students and faculty for each edition.

Dr. Stephens also mentioned the hiring of Teresa Ervin as the new Director of Career Services.

Sherry Honsinger said that Carol Morgan will be taking over as Chair for MASCO. Sherry is
interested in the upcoming workshop scheduled for supervisors. She hopes that more workshops
will be scheduled. Dr. Stephens mentioned that she held a workshop on diversity in the work
place, and would like to do other workshops.

Scott Rawles announced the hiring of Jean Norton as a Grant Writer, Nikki Spear as Director of
Annual Giving, and Cynthia Cunningham as the Financial Services Assistant. Giving for FY
2003 stands at $1.6 Million, making this the second largest donation year on record. A new
planned giving mailing program has already produced a dozen estate commitments.

Mary Margaret Roberts mentioned that the move for the Foundation Office will be soon.
Institutional Research will move to Whitfield first.

Patsy McDaniel spoke about several chapter meetings coming up - the Virginia Chapter, Class of
1947 in Louisville, and the Lauderdale Chapter Meeting in Meridian.

Anika Perkins reported on the status of Visions. She also encouraged all council members to
keep Public Affairs posted about feature and news items happening in their areas.

Dr. Mark Bean gave an update on progress by the Faculty Senate They are revising the
Constitution for the Faculty Senate. A task force is working on a new process for faculty
evaluations. The faculty would like to set up a forum to discuss the Art & Science
recommendations. A survey is being sent to faculty. Rose Mary will work with Mark to set up
the forum.

Phillip Cockrell spoke about some dates coming up for planned student events, and invited
administration to attend. He also mentioned that he has met with Dr. Potter about more
representation for the SGA Presidents.