In attendance: Dr. Claudia Limbert, Nora Miller, Perry Sansing, Dr. Gail Stephens, Dr. Vagn
Hansen, Terri Heath, Dr. Narem Reddy, Anika Perkins, Mary Margaret Roberts, Patsy
McDaniel, Dr. Mark Bean, Sherry Honsinger, Dr. Jo Spearman, Conner Anderson, Dr. Anne
Balazs, and Rose Mary Dill

Absent: Scott Rawles, Cay Lollar, and Phillip Cockrell

The meeting began with approval of the minutes from January 22, 2003.

Dr. Anne Balazs visited Administrative Council to give an update on Awards Day. A date of
April 4 was picked by her committee. Suggestions were discussed about the format of the
evening. It had not been decided whether to have a dinner or a reception. Dr. Vagn Hansen will
follow up with the committee about Awards Day.

Dr. Gail Stephens spoke about honor stoles and honor cords. Honor stoles will be worn for
graduation, but honor cords will not be allowed, however, honor cords may be worn at Mag
Chain. Grades are not due in before graduation, and this is causing a problem with the mention
of those receiving Latin honors at the ceremony. Conner Anderson asked that we look into this,
and see if something can be done about the exclusion of Latin honors from graduation. She said
that the Seniors are willing to take their exams, and asked whether we could have a new time
frame for Senior grades so that those Seniors who have earned Latin honors can have them
announced. Dr. Mark Bean will work on this to see what can be done.

Nora Miller will be starting an Investment Committee. It will consist of the VPFA, Comptroller,
Cashier, and Scott Rawles. She asked for one more name for this committee. Dr. Mark Bean has
a suggestion for another member that he will get back to Nora about. Nora Miller also spoke
about budget training for staff. She would like to set up one day a month for Banner training for
staff who handle the office budgets.

Dr. Vagn Hansen brought up the subject of the yearbook. We need to decide if the yearbook
should remain in its current form or an alternative way of doing the yearbook be adopted.
Business and communication could take over the yearbook and possibly do a magazine format
once a semester.

Dr. Hansen discussed SACS and the institutional effectiveness requirements. He suggested that
these requirements and supplemental reports need to be worked on. He suggested working with
a consultant to strengthen our institutional effectiveness requirements, both on the administrative
and academic sides.

Patsy McDaniel reported on the "Statewide Conversations" that have been set up in Biloxi and
Natchez. She also mentioned the Valentine Extravaganza that will take place on February 14 for
the Lowndes County Alumni Scholarship fund.

Dr. Stephens remarked on the summer camps that have been set up for summer. They will be
using the MSMS Gym in July. Nora Miller will be getting a schedule from Dr. Joe Portera about
the gym usage.

Perry Sansing spoke about the supervisory training that is going to be held at Plymouth Bluff on
April 2 -3. Jan Walker, a W alum, will conduct this training. In addition, the university will
conduct training sessions through a Noel Levitz video series geared to higher education.

Terri Heath and the admissions staff are working on McDevitt's Scholar Day. Seventy-five
students will be attending. We are up 7% on full time applicants compared to last year at this
time. Terri also mentioned that candidates for the financial Aid position have been interviewed,
and a decision will be made this week.

Dr. Reddy is working on a policy about salary increases. Perry suggested that the Director's
council could submit a policy about salary guidelines. The PS1000 needed to be amended to
include Director's Council. Nora Miller will submit the revision.

Dr. Jo Spearman mentioned that the fitness center will open by the end of the week.

Nora remarked on the extra campus lighting that has been ordered. Thirty additional lights will
be added for safety, and lighting will be part of our facilities master plan.

Sherry Honsinger asked whether Marriott come up with some package deals for staff to eat in the
cafeteria.

Mary Margaret Roberts mentioned that three grant writer candidates had been interviewed, and a
decision would be made in the next few days.

Dr. Mark Bean said that the Faculty Senate will be putting together a survey about the Art &
Science Report. A task force is working on faculty evaluations and that policy will be ready
soon. He also reminded the council to make sure that key people in each building are involved in
the Campus Master Plan projects.

Nora Miller said that the Architecture South Group and Vic Evans were staying in constant
communication about the Campus Master Plan. They were getting input from personnel in all
buildings. Those in Welty and Whitfield were the next two groups to be interviewed.

Anika Perkins spoke about where we are on Visions. It is being proofread now, and will be ready
to go out next week. She also mentioned that the display boards in Hogarth have been updated.

Dr. Limbert said that she is sending around the videos from ETV. Each film is about 6 - 7
minutes. They are high quality videos, and a decision needs to be made on The W's
participation. Dr. Limbert also asked if everyone could send their typed comments via e-mail to
Rose Mary Dill to help with the minutes.