In attendance: Dr. Claudia Limbert, Perry Sansing, Dr. Gail Stephens, Dr. Vagn Hansen, Tom Scarbrough, Anika Perkins,Mary Margaret Roberts, Patsy McDaniel, Dr. Mark Bean, Scott Rawles, Sherry Honsinger, Dr. Jo Spearman, Phillip Cockrell, and Rose Mary Dill

Absent: Nora Miller

Meeting was opened with the correction and approval of the previous minutes from the 10/23/02 meeting.

Dr. Limbert mentioned Scholar's Day and how complimentary the parents and students had been of The W campus and staff. Tom Scarbrough said that we had a 27% increase in students attending.

Dr. Limbert said that she and Sherry Honsinger have been discussing establishing a custom to celebrate Veteran's Day. Perry Sansing and Sherry Honsinger will work with the Mayor's Office on this project.

Dr. Limbert asked that all office web pages be uniformly updated. Suggestions were made to hire a student or graduate assistant to do this. A working group to look into this project will be established possibly consisting of Scott Rawles, Anika Mitchell, Larry Jones, Phillip Cockrell, Terri Heath, Tim Causgrove, Kendall Dunkelberg, Robert Gibson, Bobby Fugitt, etc.

The display cases in Hogarth have not been updated for some time. Anika Perkins agreed to be responsible for updating these cases with new information every semester.

Dr. Vagn Hansen asked all present to review for approval the handout of the Academic Calendar for Fall 2003 to Spring 2005. A motion was made to approve the calendar by Dr. Hansen. Dr. Spearman seconded the motion. All approved.

The e-mail that Nora Miller sent out explaining the faculty/staff raises helped everyone understand how the raises had been done.

Dr. Gail Stephens talked about the problems the auxiliary enterprises will have generating revenue due to the loss of residence hall space and the gym due to the torando.

Summer school attendance was discussed. Dr. Stephens said that last summer only 17 students lived in the residence halls. Dr Limbert asked if we could start a pre-freshman program to put more students in the residence halls for summer.

Dr. Stephens bought up the topic of whether we want to require freshmen and sophomores (under 21) to live on campus if their permanent residence was not within a 30 mile radius. More data is needed on this.

Dr. Hansen passed out the W2006 Strategic Plan. It is also on the web site. The plan consists of goals supported by strategies. A person is assigned to see that each strategy is carried out. He said that SACS will be interested in how we have improved. The PIE Council will follow up on this plan to make sure it is acted upon.

Perry Sansing gave a short update on FEMA for Nora Miller.

Phillip Cockrell said that the exam breakfast went well. They had a male forum last Tuesday about improving campus life for our male students. The Student Body Presidents' Councils met. They are asking for representation at IHL Board Meetings. Phillip mentioned the Hearin Leadership Conference on 1/24 - 1/26.

Dr. Stephens recognized Phillip Cockrell for an excellent job that he has done so far as SGA President.

Anika Perkins said that Visions will be ready some time in late January. The new For the Record cards are available. Anika is working on setting up editorial board meetings for Dr. Limbert.

Scott Rawles stated that he is happy to be here at The W and is looking forward to our holiday function for our donors tonight. Mary Margaret Roberts said that we are getting returns on a post- tornado mailer.

Patsy McDaniel mentioned that the cover for the cookbook was shot at the gazebo on Friday.

Dr. Jo Spearman remarked that the University of Arkansas had a brunch for our basketball team and made a presentation to The W team of a check.

Cay Lollar gave an update on the Directors' Council meeting. They have a sub committee that is looking into the budget process so that everyone can have a general understanding of how it works.

Tom Scarbrough mentioned that ACT scores are up 16% on new application, and that Fall 2003 applications received so far are up. There was some discussion about questions concerning financial aid. Dr. Limbert suggested that we put information in the form of frequently asked questions (FAQ).

Dr. Mark Bean gave an update on the last Faculty Senate meeting. He said that we need to examine our emergency plan. Dr. Limbert agreed we need to begin this process sometime at the beginning of the year. Dr. Bean also mentioned that a recommendation is being made about summer pay for faculty. Faculty Senate is also looking at revising their constitution and checking on Fund B and how it is being used.